Office Coordinator

3 days ago


Australia D&A Professional Services Full time

Are you a self-motivated, highly organised professional seeking a flexible part-time role that fits around school hours or other commitments? Join our friendly accounting firm in Officer, Victoria, as an Office Coordinator and enjoy a supportive team environment where your initiative and attention to detail will be truly valued.

**About the Role**

Reporting directly to the Director/Business Owner, you will be the heart of our daily operations—managing communications, coordinating schedules, and ensuring our ATO and ASIC compliance deadlines are met. This is a 5-day position, approximately 25-28 hours per week, with start/finish times negotiated to suit both your needs and ours.

**Key Responsibilities**
- Mail & records management: Sort, scan, file, and distribute documents electronically
- Diary & calendar coordination: Schedule meetings, appointments, and team events
- Compliance support: Monitor and prepare lodgement for ATO/ASIC obligations
- Reporting: Compile team performance, deadline-tracking, and administrative reports
- Database & filing systems: Maintain client databases and electronic filing structures
- Office support: Order stationery, manage accounts receivable (invoicing/follow-ups), and assist with internal bookkeeping
- PA support: Assist the Director with personal errands, diary management, and ad-hoc tasks
- Process improvement: Help develop and streamline office procedures

**What We're Looking For**:

- Experience: 3-5 years experience in a similar administrative position ideally within a professional services or accounting environment
- Technical literacy: Confident with Microsoft Office, Google Workspace; experience in Xero Practice Manager, Xero, NowInfinity, Class Super, Adobe Pro or similar is a plus
- Communication: Outstanding verbal and written skills; tactful and diplomatic when dealing with clients and colleagues
- Organisation & multitasking: Exceptional attention to detail, strong prioritisation skills, and ability to juggle competing deadlines
- Proactivity & autonomy: Self-starter who takes initiative, adapts quickly to change, and thrives on exceeding expectations
- Team spirit: Flexible, reliable and committed to supporting a small, collaborative team
- Career oriented and committed to growing and expanding your experience and knowledge in order to move into a more senior-level role within the company administrative team.

**What We Offer**:

- Flexible schedule: Work hours tailored to your lifestyle, with the comfort of a local commute
- Professional growth: One-on-one coaching and monthly team training sessions to expand your skills (with the aim of career progression)
- Competitive remuneration: Hourly rate commensurate with experience and responsibilities
- Evolving role: As our firm grows, so will your opportunities to take on new challenges and leadership tasks

**Job Type**: Part-time

Pay: $33.00 - $40.00 per hour

Expected hours: 25 - 28 per week

Schedule:

- Monday to Friday

Work Location: In person

Application Deadline: 23/05/2025



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