15587I Executive Services Officer

3 days ago

Australia Top Office Group Full time

We are urgently seeking an experienced Executive Services Officer (A03) to work within a Government Department located in Mt Gravatt. This role will initially be for one month with the possibility of a further two month extension.

To be considered for this role, applicants must have well aligned administration experience including:

- Proven skills providing executive support such as diary maintenance, minutes of meetings, preparing reports and organising travel/accommodation
- Well developed skills in MS Word, MS Excel and MS Outlook
- Confidence learning and using new technology
- Well developed communication (verbal and written) and interpersonal skills
- Strong customer service focus with experience liaising with a wide range of stakeholders

In this role you will provide efficient, effective and confidential executive and administrative services to two Assistant Regional Directors, including:

- Schedule appointments and maintain diaries, receive and assist visitors, identify client needs and redirect telephone calls
- Take minutes of meetings and distribute to attendees, coordinate room bookings and functions, and organise and provide support to conferences
- Coordinate and organise travel and accommodation
- Provide advice regarding office administrative procedures, provide word processing services and produce advanced desktop published documents
- Assist in preparation and monitoring of budgets and administer ordering and payment procedures
- Process information and produce reports in spreadsheets and databases
- Maintain an efficient filing system of correspondence, expenditure and records and monitor the flow of correspondence
- Coordinate and disseminate information to office personnel, and coordinate and manage records management activities
- Undertake associated administrative tasks

We look forward to hearing from you.

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