Administration Officer
2 weeks ago
About Us
Chillflow Solutions is a market leader in specialist
marine, offshore, and industrial HVAC and refrigeration
across Australia and Southeast Asia. As the Australian distributor for several global OEMs, we work on high-tech projects, deliver world-class training, and support clients with design, installation, service, and lifecycle solutions.
We're expanding and looking for a motivated
Administration Officer
to join our Perth team.
Why You'll Love Working With Us
Secure, full-time role with a competitive salary + performance bonus
Work on unique, large-scale HVAC engineering projects
Ongoing OEM training and career development opportunities
Supportive, highly skilled, and collaborative team environment
What You'll Do
No two days will be the same You'll be the person who keeps things running smoothly by:
Welcoming clients & supporting reception
Coordinating calls, emails, and job enquiries
Provide secretarial and administration support to the business directors and managers where required
Maintaining document control & CRM records
Assisting with job management and purchase order management / procurement
Preparing business reports, quotes, and meeting packs
Assisting with bookkeeping duties (or opportunity to learn)
Supporting project and service teams with day-to-day admin & scheduling
Managing office supplies, logistics, and building contracts
Assisting managers with ad-hoc projects and performance reporting
Who We're Looking For
We're looking for an
enthusiastic and reliable Administration Officer
to join our team. This role suits someone who enjoys keeping things organised, supporting others, and making a real difference behind the scenes. If you take pride in your attention to detail, love ticking things off your to-do list, and can keep calm when things get busy, we'd love to hear from you
To thrive in this role, you'll bring:
Great organisational and time management skills
An eye for detail and a commitment to doing things right
Clear, friendly, and professional communication
A positive, proactive approach with a "can-do" attitude
Integrity and discretion when handling confidential information
Confidence using Microsoft Office and other admin systems
A team player mindset, with a genuine willingness to help others
If you're someone who enjoys variety in your day and being the go-to person who helps keep everything running smoothly, this could be the perfect opportunity for you.
Preferred (But Not Essential):
Certificate III in Business (Administration) – BSB30120
2+ years' experience in an administration role
Experience in HVAC, refrigeration, or engineering industries
What's In It for You?
Competitive salary with performance incentives
Ongoing training & upskilling opportunities
Career growth in a specialist engineering company
Be part of a team making a difference in the marine & industrial sectors
Apply Now
If you love variety, enjoy supporting others, and want to grow your career with a world-class HVAC engineering business — we'd love to hear from you.
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