Tender & Proposal Coordinator Ii

Join to apply for the
Tender & Proposal Coordinator II
role at
Granicus Australia / New Zealand
Granicus is driven by building, implementing, and maintaining technology that is transforming the Govtech industry by bringing governments and their constituents together. Granicus supports customers by meeting the needs of their communities and implementing technology in ways that are equitable and inclusive. Granicus has been recognized on the GovTech 100 list and as a good place to work on BuiltIn.
Over the last 25 years, Granicus has served government agencies and citizen subscribers with cloud-based solutions for communications, website design, meeting and agenda management software, records management, and digital services across the U.S., U.K., Australia, New Zealand, and Canada. Granicus aims to simplify interactions with residents while reflecting inclusivity and serving diverse client needs.
Overview
The Tender & Proposal Coordinator serves as a pivotal contributor in the preparation and delivery of tenders, proposals, bids, and related documents. This role coordinates resources, manages schedules, and ensures submissions align with corporate branding and standards. The coordinator works with Proposal Managers, Subject Matter Experts, and internal stakeholders to compile, format, review, and produce professional documentation, and independently manages smaller proposals and renewals. Success requires strong organizational skills, attention to detail, and the ability to collaborate across teams and time zones, including ANZ, North America, Latin America, and potentially the UK. Excellent written and verbal communication skills are essential, along with the ability to interpret complex project requirements and evaluation criteria. The role also requires cultural awareness and sensitivity, especially regarding indigenous communities and public sector engagement to ensure compliant, respectful content.
Essential Functions
Work with Proposal Managers, Subject Matter Experts, and internal stakeholders to coordinate, develop, organize, and complete high-quality proposals from initiation through to production and delivery.
Review opportunity documents to evaluate requirements, contractual terms, and evaluation criteria for bid submission compliance.
Compile marketing materials, prepare qualification materials, and coordinate development of graphics and page layout design.
Coordinate the flow of information to meet internal and external deadlines and complete reviews.
Complete document formatting, editing, printing, distribution, and overall document reviews.
Develop internal relationships to foster timely responses while maintaining brand messaging and writing standards.
Prepare proposals for small deals (typically up to $50,000 annual contract value) and renewals in coordination with internal stakeholders and contributors; work with Proposal Managers on larger, more complex deals.
Implement quality control to ensure requirements and corporate standards are met.
Essential Skills
Advanced skills in Microsoft Word and large/complex document formatting.
Proficient in Microsoft Excel, Adobe Acrobat, Microsoft SharePoint, PowerPoint, and Salesforce or other CRM tools.
Familiarity with tender portals/supplier portals (e.g., VendorPanel, TenderLink).
Familiarity with Proposal Automation tools (e.g., Loopio) preferred.
Strong business writing, editing, and communication skills.
Attention to detail and accuracy; understanding of financial and legal terms and budgeting/scheduling.
Cultural awareness and sensitivity, especially regarding indigenous communities and public sector engagement.
Strong interpersonal, organizational, and time management skills; ability to work in a fast-paced environment with changing workload.
Stakeholder engagement and collaboration skills across diverse teams and priorities.
Comfortable working autonomously and remotely.
Experience/Credentials
Required: 1–2 years of government/public sector proposals and procurement processes; 1–2 years of strategic writing experience (templates, executive summaries, and technical/security specs); 1–2 years of proposals for small to medium opportunities (up to $50,000 ACV); post-secondary education in Business, Communications, or related field.
Preferred: experience in software or professional services; Proposal Management certification (APMP/Shipley); familiarity with WHS, anti-slavery and human trafficking laws, workers compensation, and indigenous, diversity, and sustainability policies relevant to ANZ proposals.
Other Job Info
Flexibility to work late hours to accommodate teams in the USA, Canada, and Latin America.
Career progression opportunities into roles such as Proposal Manager I and other proposal operations/sales support roles.
Salary: A$82,000 – A$90,000 per year.
Granicus is committed to equal employment opportunities. All qualified applicants will be considered for employment without regard to race, color, religion, national origin, sex, gender, age, disability, genetic information, sexual orientation, marital status, or other protected status.
Security And Privacy Requirements
Preserve the confidentiality, integrity, and availability of Granicus information assets in accordance with the information security program.
Ensure data privacy of employees and customers and complete required privacy training per company policy.
The Team
Remote-first company with a globally distributed workforce across multiple regions, including Australia and New Zealand.
The Culture
We aim to be transparent, inclusive, and safe for everyone on our journey.
The Impact
We serve dynamic organizations globally with digital solutions and have many success stories. See more of our impact here.
Granicus is committed to providing equal employment opportunities. All qualified applicants and employees will be considered for employment and advancement without regard to race, color, religion, national origin, sex, gender identity or expression, age, disability, or any other status protected by law.
#J-18808-Ljbffr