Tender and Proposal Strategist

1 week ago

Melbourne, Victoria, Australia beBeeProposal Full time $82,000 - $90,000

Tender & Proposal Coordinator Ii Job Description

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The Tender & Proposal Coordinator plays a pivotal role in preparing and delivering tenders, proposals, bids, and related documents. This position coordinates resources, manages schedules, and ensures submissions align with corporate branding and standards.

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This role works with Proposal Managers, Subject Matter Experts, and internal stakeholders to compile, format, review, and produce professional documentation. The coordinator independently manages smaller proposals and renewals, requiring strong organizational skills, attention to detail, and collaboration across teams and time zones.

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Key Responsibilities:

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  • Work with Proposal Managers, Subject Matter Experts, and internal stakeholders to coordinate, develop, organize, and complete high-quality proposals from initiation through to production and delivery.\
  • Review opportunity documents to evaluate requirements, contractual terms, and evaluation criteria for bid submission compliance.\
  • Compile marketing materials, prepare qualification materials, and coordinate development of graphics and page layout design.\
  • Coordinate the flow of information to meet internal and external deadlines and complete reviews.\
  • Complete document formatting, editing, printing, distribution, and overall document reviews.\
  • Develop internal relationships to foster timely responses while maintaining brand messaging and writing standards.\
  • Prepare proposals for small deals (typically up to $50,000 annual contract value) and renewals in coordination with internal stakeholders and contributors; work with Proposal Managers on larger, more complex deals.\
  • Implement quality control to ensure requirements and corporate standards are met.\
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Required Skills and Qualifications:

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  • Advanced skills in Microsoft Word and large/complex document formatting.\
  • Proficient in Microsoft Excel, Adobe Acrobat, Microsoft SharePoint, PowerPoint, and Salesforce or other CRM tools.\
  • Familiarity with tender portals/supplier portals (e.g., VendorPanel, TenderLink).\
  • Familiarity with Proposal Automation tools (e.g., Loopio) preferred.\
  • Strong business writing, editing, and communication skills.\
  • Attention to detail and accuracy; understanding of financial and legal terms and budgeting/scheduling.\
  • Cultural awareness and sensitivity, especially regarding indigenous communities and public sector engagement.\
  • Strong interpersonal, organizational, and time management skills; ability to work in a fast-paced environment with changing workload.\
  • Stakeholder engagement and collaboration skills across diverse teams and priorities.\
  • Comfortable working autonomously and remotely.\
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Benefits:

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  • Flexibility to work late hours to accommodate teams in the USA, Canada, and Latin America.\
  • Career progression opportunities into roles such as Proposal Manager I and other proposal operations/sales support roles.\
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Others:

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  • A collaborative remote-first work environment.\
  • An equal employment opportunity employer.\

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