Office/Administrative Assistant

1 week ago

Perth, Western Australia Chillizone Pty Ltd Full time

Administration and Office Support
- Melbourne Eastern suburbs
- Exciting opportunity for a highly efficient Office/Administrative Assistantto join our small team
- Plenty of client interaction & involvement across the business
- Part time role - 9.30am-2.30pm Monday - Friday
- Established and thriving event furniture hire company

**About the company**

We're an event furniture hire company servicing clients in Melbourne and Sydney. Working with our clients, we supply hire furniture for corporate or community events, marketing, meetings, movie nights etc. We work with event planners, agencies, corporate organisations, community groups, government as well as private events. Our team is small but we've been successfully supporting a large base of clients and their events for over 10 years.

**About the role**

This is an exciting and varied role where you will be working alongside the business owner, logistics/warehouse manager and account manager. We are looking for a motivated and experienced Office/Events Administrator and/or Logistics Co-ordinator to manage the end to end delivery of hire furniture to our clients, including responding to inquiries, quoting, invoicing, scheduling, across Melbourne and Sydney. You will also be communicating closely with our clients to ensure their needs are met throughout the process of inquiry, delivery and pick-up of their hire furniture for their events.
- Primary point of contact for all enquires
- Responsible for managing the daily client inquiries, invoicing, quoting and availability of hire items via Quickbooks
- Responsible for managing and scheduling the co-ordination of delivery and pick-up of hire items for client events
- Developing, building and maintaining relationships with customers
- Confirming job bookings and managing any changes, co-ordinating bookings and drivers with Operations Manager
- Regularly follow-up client quotes
- Working autonomously whilst keeping communication open and honest
- Answering incoming calls
- Processing, packing and dispatching online orders
- Experience in a similar role/environment
- Experience in taking and making calls
- Experience in appointment scheduling
- Exceptional customer service skills
- Ability to work autonomously
- Ability to work to deadlines and prioritise tasks
- Experience in Microsoft Office
- Experience in Quickbooks and Active campaign highly desirable
- Strong willingness to learn

**What's on offer**
- A great team environment
- A growing company where you will have the opportunity to develop
- Autonomous role
- On-site parking available
- Fun, dynamic team

**Job Type**: Part-time
Part-time hours: 25 per week

**Salary**: $35.00 per hour

Schedule:

- Day shift

Supplemental pay types:

- Overtime pay

**Experience**:

- Administrative Assistant: 3 years (preferred)

Work Location: In person

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