Administration Officer

Join the HNEPH Immunisation Team — where collaboration, advocacy and impact come together.

Remuneration: $ $35.54 Per Hour + Superannuation + Salary Packaging

Location: Wallsend Campus

Employment Type: Permanent Part Time

Position Classification: Administration Officer Level 3

Hours Per Week: 32

Requisition ID: REQ594906

Applications Close:

Whilst this position is open to all individuals, it is targeted to Aboriginal or Torres Strait Islander people under section 21 of the Anti-Discrimination Act 1977. Aboriginal or Torres Strait Islander people are encouraged to apply and consideration will be given to suitable Aboriginal or Torres Strait Islander applicants to promote equal or improved access. Aboriginal or Torres Strait Islander applicants must demonstrate Aboriginal or Torres Strait Islander status in addition to addressing the selection criterion.

About the Role:

This is an exciting opportunity to support the Hunter New England Population Health (HNEPH) Immunisation Team at Wallsend Health Campus.

Your role will be at the centre of daily operations, supporting a passionate group of immunisation advocates. Tasks are varied and engaging - from managing phone intake and preparing spreadsheets for the pre-call and SMS Aboriginal babies' program, to arranging school vaccination program appointments, drafting correspondence, preparing meeting agendas and taking meticulous minutes.

No two days will look the same, making this the perfect role for someone who thrives in a dynamic, fast-moving environment.

About the Service:

The Immunisation Team includes an Aboriginal Health Manager, an Aboriginal Health Worker and Nurses. Together, they work across HNELHD services and with external partners to promote immunisation education, support service delivery, monitor vaccination coverage, and track adverse events following immunisation (AEFIs).

The team values collaboration, curiosity, and privileging voices less heard. You'll be part of a workplace where your contribution is respected, and your professional growth is supported.

About You:

We're looking for an engaged, collaborative and detail-oriented administrator who enjoys variety and problem-solving. You bring:

• Strong critical thinking skills
• The ability to prioritise competing tasks in a busy environment
• A positive, solutions-focused approach
• An interest in improving systems and processes
• Strong organisational and communication skills

Non-negotiables:

• Critical thinking and prioritisation skills
• Engagement and collaboration in a team environment

What can be learned:

• Immunisation program processes and health-specific systems
• Minute-taking, agenda preparation, and specialised administrative functions

What We Offer:

• Support from the Nurse Manager, Immunisation Clinical Lead, and experienced Health Protection admin team members
• A structured orientation with resources and manuals provided
• Professional development opportunities, both internal and external
• A supportive and inclusive team culture
• Salary packaging, fitness passport, and access to the Employee Assistance Program (EAP)

This is an excellent opportunity to join a team that makes a real difference to the health and wellbeing of the Hunter New England community through immunisation advocacy and service delivery.

Additional Information:

• An eligibility list will be created for future permanent part time and temporary part time vacancies.

Need more information?

1) Click here for the Position Description

2) Find out more about applying for this position

For role related queries or questions contact Julie Kohlhagen on

Information for Applicants:

Applicants will be assessed against the essential requirements and selection criteria contained within the position description (link below). For assistance addressing selection criteria visit:

Stepping Up Website is a resource designed to help indigenous job applicants apply for positions in NSW Health. For more information, please visit:

This is a Category B position. Recommended applicants will be reviewed for compliance with NSW Health policy directive PD2024_015: Occupational Assessment, Screening and Vaccination against Specified Infectious Diseases for Category B positions prior to offer. All new employees must agree to comply with the requirements outlined in the policy.

Salary Packaging: is beneficial to most Hunter New England Health employees and may increase your take-home pay Salary package a range of personal expenses including novated motor vehicle leases, relocation expenses, and HECS/HELP debt. Find out more by contacting SalaryPackagingPLUS via or

Hunter New England Health employees may be eligible for a range of benefits such as allocated days off (ADO) for full time employees, long service leave, paid maternity leave, and salary packaging options including meal expenses.