Property and Leasing Coordinator

Synopsis

• Drive and optimise Council's property portfolio for maximum value and community impact.
• Classification 6 - $$118, 141 - $132,962 + super
• Lead high-profile leasing, licensing, and property projects from negotiation to delivery.

About The Role
We are seeking a Property and Leasing Coordinator to support the strategic and operational management of our property portfolio. This role involves managing a range of property activities from community and commercial leasing to road discontinuances, ensuring the portfolio remains compliant, delivers best value, and supports service delivery.

The role includes identifying and implementing portfolio improvements, leading commercial negotiations, collaborating with stakeholders, mitigating risks, and driving value across the property portfolio.

A Little More About The Role

• Manage Council's property leasing and licensing portfolio to ensure compliance, optimise assets, and deliver balanced financial and community outcomes.
• Source, renew, and negotiate property agreements in line with organisational priorities and statutory requirements.
• Coordinate road discontinuance transactions in compliance with corporate and statutory requirements.
• Support property projects and transactions through research, business case development, and implementation.
• Assess the property portfolio and provide recommendations to optimise use and financial return while supporting community outcomes.
• Provide timely and expert advice on property matters to Council teams, partners, tenants, and customers.
• Build and maintain effective relationships with internal and external stakeholders.
• Maintain accurate, auditable, and up-to-date data in the Property Management System (Planon).
• Support the development and improvement of policies, processes, procedures, and standards for efficient property management.
• Assist the Manager Property and Leasing with budgeting and optimising financial resources for maximum return.

Why join Team Melbourne?
Located on the traditional lands of the Bunurong Boon Wurrung and Wurundjeri Woi-wurrung peoples of the Kulin Nation, Melbourne is globally recognised as one of the most liveable, diverse, and dynamic cities.

At the heart of it all is the City of Melbourne – a passionate, purpose-driven organisation where your work truly matters. As part of Team Melbourne, you'll help deliver what's most important to the people who live, work, study, visit and invest in our great city.

We're proud champions of diversity, committed to continuous improvement, and driven by a shared vision for a vibrant and sustainable future.

This is more than just a role – it's your chance to make a real impact, contribute to something bigger, and shape Melbourne's future alongside a collaborative and forward-thinking team.

About You
What your experience might look like

• Relevant tertiary qualification and / or equivalent relevant experience in property management or related discipline including leasing, management, sales and acquisitions.
• Extensive knowledge and understanding in successfully managing property in a dynamic, complex infrastructure related organisation – preferably one with a public service focus
• Demonstrated ability to accurately interpret and apply relevant legislation and policy.
• Ability to conduct thorough research and investigations into property and real estate matters and achieve quality outcomes.
• High level written and verbal communication skills with a demonstrated ability to develop and present property and real estate related reports.
• High level interpersonal, negotiation and persuasion skills, including discretion and judgement in working within a complex administrative and political environment.
• Experience in road discontinuances in a government setting would be advantageous

Benefits Of Working With Us
Attractive remuneration & benefits: Excellent pay package with a range of exciting benefits. Flexible working, study assistance & other great corporate discounts.

Excellent leave entitlements: Enjoy up to 20 weeks of fully paid parental leave for primary carers, in addition to the government-funded parental leave, with no waiting period to access. Part-time equivalents are also available for added flexibility.

Career progression: Career development support and opportunities to learn new skills within a creative and exciting environment.

Work-life balance and hybrid working: We support flexible hours, alternative work arrangements (like ADOs), and hybrid work-from-home options.

How To Apply
We'd love to hear how you can make an impact in this role As part of your application, you will be required to:

• Attach your updated resume
• Include a cover letter (max one page) outlining your relevant experience and why you're a great fit for this role.

Submit your application no later than
11:45pm on 5th October, 2025.
A few important things to note – don't miss out
Applications must be submitted online.
Unfortunately, we can't accept applications via email, so please be sure to apply through the official job link provided.

Apply early
This role may close sooner than the listed closing date if we find the right candidate — so don't wait to get your application in.

We are a child safe organisation.
The City of Melbourne has a zero tolerance for child abuse. All employees undergo thorough safety screening, including a Police Check and, for most roles, a Working with Children Check.

Need more info?
Refer to the position description below or contact Emma Murdoch - Director City Property at

Inclusion matters
We strongly encourage applications from Aboriginal and Torres Strait Islander peoples, people from all cultural and linguistic backgrounds, people with disabilities, LGBTIQA+ individuals, and people of all ages and faith backgrounds.

We provide reasonable adjustments throughout the recruitment process to support all applicants. If you require any adjustments, please let us know via the application prompts or inform our Careers team if you're contacted for an interview.