Executive Assistant

Location: Melbourne – Eastern Suburbs (Hybrid – part remote, part office)

Salary: $100,000 + super + performance-based bonuses

Type: Full-time, permanent

We're seeking a senior, experienced Executive Assistant to join our leadership team within a growing healthcare and medical business. This is not an entry-level administrative role, it's for someone who operates with initiative, sharp judgement, and foresight, and who sees themselves as a strategic partner, not just a support function.

You'll work closely with the executive team across multiple business units, helping shape the rhythm of the business through planning, structure, and proactive problem-solving. The role involves a blend of administrative excellence and strategic contribution, protecting time, anticipating needs, and ensuring our leadership team remains focused on what drives growth and performance.

The position offers genuine flexibility, allowing you to work part-time from home and part-time from our Melbourne eastern suburbs office, depending on business needs.

·       Strategic & Proactive Support: Anticipate needs, streamline decision-making, and act as a trusted extension of the executive team.

·       Executive Operations: Manage complex diaries, meetings, and inboxes with foresight, accuracy, and context, not just coordination.

·       Communication & Documentation: Prepare professional correspondence, reports, and presentations aligned with company tone, culture and objectives.

·       Project & Governance: Support key initiatives, board papers, and compliance processes, maintaining attention to detail and discretion.

·       Stakeholder Management: Confidently engage with clinicians, suppliers, and business partners across the healthcare and medical industry.

·       Event & Travel Coordination: Plan and manage logistics, itineraries, and executive events to ensure seamless execution.

·       Technology & Efficiency: Use digital and AI tools to enhance productivity, automate workflows, and improve business processes.

·       Culture & Confidentiality: Represent the executive's values with professionalism and discretion, contributing to a positive and productive team culture.

You are a highly capable, senior EA with a natural ability to stay one step ahead. You don't wait to be told, you anticipate, organise, and deliver. You're comfortable managing complexity and balancing competing priorities with calm professionalism.

·       Minimum 5+ years' experience as an Executive Assistant or in a similar senior administrative role.

·       Experience in the healthcare or medical sector (highly regarded).

·       A proven track record of working directly with senior executives or business owners.

·       A proactive, strategic mindset, able to anticipate needs and solve problems before they arise.

·       Excellent written and verbal communication skills.

·       Strong organisational ability and exceptional attention to detail.

·       Discretion, maturity, and confidence in handling sensitive and confidential information.

·       High-level digital literacy, including Microsoft Office and modern productivity tools.

·       $100,000 + super + performance-based bonuses.

·       Flexible hybrid working arrangements (split between home and office in Melbourne's outer east).

·       Exposure to senior leadership and strategic decision-making in a rapidly growing healthcare company.

·       A genuinely supportive and collaborative work environment.

·       Opportunity to contribute to meaningful healthcare and patient outcomes across Australia.

Please apply via SEEK with your CV and a short cover letter outlining your experience and what you'll bring to the role.