Administration Assistant

2 weeks ago

Bell Bay, Tasmania, Australia Qube Full time $60,000 - $80,000 per year

About us

Qube Ports provides port solutions and logistics services with bulk and general handling facilities in over 40 Australian, New Zealand and Southeast Asian ports. Qube Energy/Forestry is a subsidiary of Qube Ports.

Qube Ports is the leading Stevedoring, Bulk Logistics and Port Management service provider in Australia Qube Ports manages 25 sites for the forestry industry in Australia and New Zealand and is also the leading provider of supply chain logistics services to the energy sector, supporting thousands of onshore wells and rig supply vessels, barges and offshore construction vessels annually.

We lead the market in providing purpose-designed solutions for our customers, handling containers, bulk, automotive and general cargo.

We have a great position available for an enthusiastic and motivated Administration Assistant to join our friendly and growing team.

About the role

With strong links to Operations and Corporate Finance this position is responsible for the administrative coordination of vendor invoices for finance.  In addition, processing of Accounts Payable invoicing and adhoc finance administration will be required.

Role Type: Full time

ABOUT YOU

You will be committed to safety in the workplace and be committed to 100% Chain of Responsibility compliance. We're proud of our 'Zero Harm' initiative and provide extensive on-the-job training to ensure you get home safely at the end of every day.

Qube is an Equal Opportunity Employer, and we encourage women, veterans and Indigenous peoples of all ages to apply

Key Duties:

  • Ensure month end deadlines are met
  • Ensure all vendor invoices are authorised in accordance with company policy
  • Code invoices using company's chart of accounts
  • Match invoices to purchase order's and process
  • Diary Management
  • Travel Bookings
  • Expense Management
  • Run the office efficiently
  • Maintain staff skill training registers
  • Maintain contractor records and compliance
  • Assist in the recruitment and on boarding process of new employees

Who we are looking for:

  • Enthusiastic and motivated individuals eager to learn and grow
  • Strong communication and problem-solving skills
  • Team players with a can-do attitude
  • Passion for the dynamic world of logistics

Benefits

  • Up to 50% off gyms, studios, active wear, healthy meals, supplements, recovery and more through the Qube Fit program.
  • Discounted health insurance
  • Special paid leave to participate in volunteering activities
  • Unlimited access to employee assistance program delivered through Sonder
  • Generous paid parental leave for eligible employees

Qube recognises the value of an inclusive and diverse work environment. We take pride in the diversity of our people and encourage applications from people of all genders, ages and backgrounds. Our recruitment decisions are based on the key inherent needs and requirements of each role, and candidates are selected on their unique strengths and characteristics.

If you want to invest in your future apply now and we will help you reach your full potential.

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