Administration Assistant

1 week ago

Bell Bay, Tasmania, Australia Qube Full time $60,000 - $80,000 per year

About us

Qube Ports provides port solutions and logistics services with bulk and general handling facilities in over 40 Australian, New Zealand and Southeast Asian ports. Qube Energy/Forestry is a subsidiary of Qube Ports.

Qube Ports is the leading Stevedoring, Bulk Logistics and Port Management service provider in Australia Qube Ports manages 25 sites for the forestry industry in Australia and New Zealand and is also the leading provider of supply chain logistics services to the energy sector, supporting thousands of onshore wells and rig supply vessels, barges and offshore construction vessels annually.

We lead the market in providing purpose-designed solutions for our customers, handling containers, bulk, automotive and general cargo.

We have a great position available for an enthusiastic and motivated Administration Assistant to join our friendly and growing team.

About the role

With strong links to Operations and Corporate Finance this position is responsible for the administrative coordination of vendor invoices for finance.  In addition, processing of Accounts Payable invoicing and adhoc finance administration will be required.

Role Type: Full time

ABOUT YOU

You will be committed to safety in the workplace and be committed to 100% Chain of Responsibility compliance. We're proud of our 'Zero Harm' initiative and provide extensive on-the-job training to ensure you get home safely at the end of every day.

Qube is an Equal Opportunity Employer, and we encourage women, veterans and Indigenous peoples of all ages to apply

Key Duties:

  • Ensure month end deadlines are met
  • Ensure all vendor invoices are authorised in accordance with company policy
  • Code invoices using company's chart of accounts
  • Match invoices to purchase order's and process
  • Diary Management
  • Travel Bookings
  • Expense Management
  • Run the office efficiently
  • Maintain staff skill training registers
  • Maintain contractor records and compliance
  • Assist in the recruitment and on boarding process of new employees

Who we are looking for:

  • Enthusiastic and motivated individuals eager to learn and grow
  • Strong communication and problem-solving skills
  • Team players with a can-do attitude
  • Passion for the dynamic world of logistics

Benefits

  • Up to 50% off gyms, studios, active wear, healthy meals, supplements, recovery and more through the Qube Fit program.
  • Discounted health insurance
  • Special paid leave to participate in volunteering activities
  • Unlimited access to employee assistance program delivered through Sonder
  • Generous paid parental leave for eligible employees

Qube recognises the value of an inclusive and diverse work environment. We take pride in the diversity of our people and encourage applications from people of all genders, ages and backgrounds. Our recruitment decisions are based on the key inherent needs and requirements of each role, and candidates are selected on their unique strengths and characteristics.

If you want to invest in your future apply now and we will help you reach your full potential.

  • TMS technician

    2 weeks ago

    Sandy Bay, Tasmania, Australia Clarity Health Care Full time $60,000 - $90,000 per year

    Service Overview:Clarity Health Care is an accredited mental health service providing multidisciplinary, evidence-based care to individuals experiencing mental health challenges across Australia. Our Hobart clinic is part of this network, delivering a range of treatments including Transcranial Magnetic Stimulation (TMS) a non invasive, evidence-supported...

  • Administration Assistant

    2 weeks ago

    Hervey Bay, Australia Respect Group Limited Full time

    About Us Respect Aged Care is a not-for-profit organisation that has been serving older Australians since 1922. With homes, retirement villages, and community services across several states, we are dedicated to fostering communities of belonging where every person is treated with dignity and respect. About the Role As an Administration Assistant, you will...

  • Administrative Assistant

    2 days ago

    Botany Bay, Australia taxi1 Australia Full time $40,000 - $60,000 per year

    We are a taxi driver-focused platform provides drivers with a straight-forward taxi payment solution and more, that's designed to support and reward drivers.Mandarin and South Asian language speakers encouraged to applyResponsibilities:Responsible for processing all sales orders, enquires, reporting and communication to all customers including internal and...

  • Administration Assistant

    6 days ago

    Redland Bay, Queensland, Australia Levande Full time $48,000 - $64,000 per year

    Be the Heart of the Village – Join Levande Salford Waters village as an Administration Assistant (Part-Time)Are you an experienced administrator looking for a meaningful part-time role in a supportive, community-driven environment?Levande is seeking a warm and organisedAdministration Assistantto join our team atSalford Waters, located in Victoria...

  • Administration Assistant

    4 days ago

    Batemans Bay, Australia AMH Auto Group Full time

    Coastal Auto Group is a leading automotive dealership in Batemans Bay, committed to providing excellent service and quality vehicles to our valued customers. We pride ourselves on being a friendly and dynamic team and are now seeking a motivated Administration Officer to join us! About the Role: We’re looking for a versatile and proactive Admin...

  • Administration Assistant

    2 weeks ago

    Hervey Bay, Australia Promelius Full time

    Are you an organised, detail-oriented professional with exceptional customer service skills? Do you thrive in a dynamic, client-focused environment? ProMelius, an award-nominated physiotherapy clinic in Hervey Bay, is seeking an outstanding Administration Assistant to join our supportive and passionate team. About Us ProMelius provides high-quality allied...

  • Administration Assistant

    4 days ago

    Rushcutters Bay, Australia Workforce International Rosebery NSW Full time

    Eastsail Boat Hire is an Australian leading sailing school and boat charter business of over 25 years experience in servicing an elite client base, including celebrities and international tourists. They are currently seeking a administration assistant to join their team in Rushcutters Bay in an office right by the water. - Mon - Fri - Possible weekends OT -...

  • Administration Assistant

    4 days ago

    Redland Bay, Australia AVEO Full time

    Do you love to build genuine connections, nurture belonging and enhance life? At Aveo, you can do just that and more. Join us and feel confident to embrace new challenges in our supportive culture. Bring your whole-self to work, grow as you learn new things and be rewarded through the joy of helping others. Together let's redefine retirement living for...

  • Administration Assistant

    3 weeks ago

    Hervey Bay, Australia Promelius Full time

    Are you an organised, detail-oriented professional with exceptional customer service skills?Do you thrive in a dynamic, client-focused environment? ProMelius, an award-nominated physiotherapy clinic in Hervey Bay, is seeking an outstanding Administration Assistant to join our supportive and passionate team.About UsProMelius provides high-quality allied...

  • Administration Assistant

    4 weeks ago

    Hervey Bay, Australia Promelius Full time

    Are you an organised, detail-oriented professional with exceptional customer service skills?Do you thrive in a dynamic, client-focused environment? ProMelius, an award-nominated physiotherapy clinic in Hervey Bay, is seeking an outstanding Administration Assistant to join our supportive and passionate team.About UsProMelius provides high-quality allied...

  • Administration Assistant

    3 weeks ago

    Hervey Bay, Australia CPL - Choice, Passion, Life Full time

    OverviewGreat benefits including Salary Packaging of $15,900 and a permanent full-time role.Mylestones has been part of CPL, Choice, Passion and Life for 25 years supporting thousands of people reach their potential and find a job they love. We know that with the right support there is no limit to what people with disability can achieve, especially when it...