Coordinator, Office and Facilities Experience

About the College

The Australasian College for Emergency Medicine (ACEM) is a not-for-profit organisation responsible for the training, assessment and continuing professional development of emergency physicians as well as the advancement of professional standards in emergency medicine in Australia and Aotearoa New Zealand. 

We are a specialist medical College of over 130 employees driven by a strong purpose, positive environment, and a CEO and Executive Leadership team who are dedicated to upholding our commitment to supporting our membership base, staff and core values of Equity, Respect, Integrity, and Collaboration.

What's on Offer

ACEM offers excellent staff benefits including:

• Working for an organisation with a purpose
• Flexible work arrangements
• Access to Member Advantage, offering a range of discounts across travel, dining, shopping and health and wellbeing
• Health and wellbeing initiative
• Active corporate social responsibility
• Convenient location to Flagstaff Gardens and Public Transport/Lambton Quay and Queens Wharf

The Position

This role plays a key part in ensuring the smooth and efficient operation of ACEM's workplace environment. The successful candidate will coordinate office and facilities services, ensuring a professional, safe, and welcoming environment for staff, members, and visitors. Working within the Membership and Corporate Services Department, this role supports the organisation through effective administration, vendor coordination, and workplace health and safety compliance.

Key responsibilities include:

• Coordinating office and facilities processes, systems, and requests to ensure accuracy, compliance, and continuous improvement.
• Liaising with vendors, service providers, and trades to ensure reliable delivery of services.
• Managing office supplies, assets, and procurement activities in alignment with budgets.
• Overseeing reception and front-of-house services, providing professional and courteous support to visitors and callers.
• Coordinating meeting and event logistics, catering, and room preparation.
• Supporting College events, WHS compliance activities, and internal communications related to office and facilities.

Skills and Attributes

The ideal candidate is a motivated, detail-oriented professional who enjoys delivering excellent service. To be successful in this role, you will have:

• Demonstrated experience in facilities coordination, office management, or a similar administrative role.
• Strong organisational and time management skills, with the ability to manage competing priorities.
• Excellent communication and interpersonal skills, with a commitment to providing outstanding customer service.
• Practical understanding of maintenance, vendor management, and WHS requirements.
• High proficiency with Microsoft Office and confidence using digital tools and systems.

To be considered, you must have the right to work in Australia and your application should contain a cover letter and a resume.

For further information or questions about the position please contact People, Culture and Experience via

ACEM acknowledges and pays respect to the Traditional Custodians of the lands across Australia on which our members live and work, and to their Elders, past and present. We pay respect to the Wurundjeri people of the Kulin Nation as the Traditional Custodians of the unceded land on which ACEM's office stands.

ACEM acknowledges Māori as tangata whenua and Treaty of Waitangi partners in Aotearoa New Zealand.

Everyone is welcome: ACEM is dedicated to fostering a diverse, equitable and inclusive environment that welcomes people with all physical and cognitive abilities and all neuroprocessing patterns, as well as individuals from all racial, ethnic, linguistic and national backgrounds, and with all sexualities, gender identities, ages, religions and educational and socioeconomic statuses.