Payroll and HR Administration Officer

Job description

Synnex Australia, a multi-billion-dollar organisation, offers an advanced, fast-growing business technology environment. We are currently seeking passionate, ambitious, and talented individuals to join our team. Synnex Australia is committed to the growth and development of all employees, providing a supportive environment with progressive career paths.

About The Role

We are looking for an experienced payroll professional to join our small, collaborative HR team where your work really makes a difference. This is a unique opportunity for someone who's experienced in payroll, and is looking to grow their career in HR and make a real impact in a collaborative, fast paced environment.

Reporting to the Head of HR; in this newly created role you will take ownership of the payroll processing for our 500 + employees, whilst supporting the HR department with various administrative tasks. You will be a key support to our team, and will also value building relationships with all external and internal stakeholders.

The responsibilities of this role will entail:

Payroll:

• Collaborate with our Outsourced payroll vendor to ensure accurate and timely fortnightly payroll processing for 500+ employees
• Respond to employee and manager queries regarding payroll, leave and benefit
• Assist with the preparation of year-end payroll reports and ensure compliance with regulatory requirements
• Reconcile reports, payroll data, and statutory obligations
• Identify risks and drive improvements in payroll processes
• Support audits, reporting, and compliance with statutory obligations
• Process Workcover and Superannuation payments in line with company deadlines
• Process complex terminations, back pays, salary increases, commission payments
• Ensure timesheets are processed by managers in a timely manner in line with payroll timelines
• Maintaining employee payroll data in our various systems including administering data i.e.: Pay rate changes, new hires, addresses, shift hours, leave rules etc.
• Interpretation of Awards and Fair work rules and obligations
• Calculating staff entitlements including leave, overtime, and allowances
• Providing staff with accurate information on salaries and employment conditions
• Ensuring compliance with relevant awards, agreements, and payroll legislation
• Performing systems administration and reporting functions for HR and payroll systems
• Maintain organized records of all payroll-related documents for auditing purposes
• Validating and maintaining payroll data in line with internal processes

HR Administration:

• Participating and coordinating projects in relation to events, including employee engagement activities
• Assist with onboarding and offboarding processes, including system access and internal communications
• Assist with recruitment – screening, interviewing, compliance checks reference checks and informing candidates of the outcome
• Administration of Workers Compensation claims and return to work management
• Conduct exit interviews with outgoing employees
• Assisting to manage the HR Inbox
• Reporting for various functions including headcount and turnover reports, expenses, attrition details
• Creation of employment contracts, letters and employee communications
• Coordinating probation and performance reviews, assisting with staff well-being programs
• General adhoc duties as required

You will need to possess:

• A qualification in Finance/Human Resources or related field preferred
• Minimum 3 years' Experience processing end to end payroll is essential
• Proven experience in payroll management, timesheet processing and experience with outsourced payroll providers desirable
• Proficiency with Australian payroll systems and regulations
• Strong knowledge of the Fair Work Act, NES, and relevant modern awards
• Experience with Workcover/OHS or Recruitment will be highly regarded but not essential
• Understanding of the full employee life cycle
• Understanding of Long Service Leave and Australia Tax Legislation
• Experience working with HRIS platforms and supporting software

Culture and benefits

• Fantastic training platform and support provided to boost your career
• Brand New State of the art offices in Oakleigh South
• Hybrid workplace arrangement
• Free On site Parking available
• Team building activities - including fitness challenges, food trucks, yoga, charity fundraisers and fun-runs

Successful applicants must have full working rights in Australia to apply.

To submit your application in strict confidence, click 'Apply for this job' now Please note only short-listed candidates will be contacted.

If this job isn't quite right for you, but you are looking for a new position, please contact the HR department at for a confidential discussion on your career and our opportunities available.

Please note: Synnex Australia does not accept unsolicited agency/third party resumes. Synnex Australia is not responsible for any fees related to unsolicited resumes.