Project Administrator

5 days ago

Greater Sydney Area, Australia Tilt Industrial Design Full time $60,000 - $90,000 per year
  • LOCATED IN ARTARMON, NSW
  • FULL TIME – MATERNITY LEAVE COVER (9 MONTHS)
  • INCLUSIVE AND SUPPORTIVE CULTURE

Play a pivotal role in a creative, design-led studio.

We're looking for a highly organised, detail-focused Project Administrator to join us on a full-time maternity leave contract (approx. 9 months). In this role, you'll support the delivery of innovative projects that shape the urban landscape.

About Us

We're a leading Australian design consultancy working with visionaries and delivery partners to bring architectural, landscape, and artistic concepts to life. Guided by industrial design thinking, we balance creativity with commercial ambition to transform bold ideas into sustainable, enduring, and commercially sound outcomes.

The Role and Responsibilities

  • Based at our Artarmon head office, you'll work closely with Project Managers, Designers and the wider team to ensure continuity and manage end-to-end project administration. This includes setting up new projects, coordinating financial documentation, tracking progress, preparing reports and supporting cashflow forecasting.
  • This role is ideal for someone who thrives in a fast-paced environment, enjoys working across creative and technical teams, and takes pride in keeping projects running smoothly.

Responsibilities include:

  • Prepare and submit invoices, pay claims, and supporting compliance documentation.
  • Maintain invoicing schedules and update third-party platforms (e.g. Payapps, Procore).
  • Set up new projects and quoting jobs in internal systems (Workbench, Asana, HubSpot).
  • Track and forecast project cashflow and analyse data for accuracy and project health.
  • Support Project Managers and Directors with reporting, scheduling, resourcing, and end-of-month processes.
  • Attend project meetings and maintain communication with key stakeholders and client finance teams.
  • Assist with procurement tracking, job site preparation, and document control.
  • Monitor and manage project securities, including bank guarantees and retentions.
  • Keep project documentation, contracts, and maintenance records up to date.

About You:

  • Tertiary qualifications in business administration, or equivalent experience.
  • Minimum 3 years' experience in a similar project management or administration role
  • High competency in Microsoft Excel skills (including formula functions, pivot tables, charts, filters, macros, etc).
  • Ability to work well under pressure, juggle multiple tasks and meet tight deadlines.
  • Strong data analysis and numerical skills
  • Excellent communication (written and verbal) and interpersonal skills
  • Highly organised with the ability to manage competing priorities and meet deadlines
  • Self-motivated, proactive, and capable of working independently or in a team.

Think this role is right for you?

Please send your CV and cover letter to  and let's talk.

To learn more about us, check out our Projects and follow us on Instagram.

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