Administration Officer – Construction

2 weeks ago

Cairns, Queensland, Australia Allaro Homes Cairns Full time $60,000 - $90,000 per year

Location: Cairns, QLD

Employment Type: Full-time (Monday–Friday, 9:00am–5:00pm)

Allaro Homes Cairns is known for delivering high-quality residential and commercial projects across the Cairns region and Port Douglas. As our team continues to grow, we are looking for a full-time Administration Officer to support project, site and office operations.

This long-term position offers fantastic job security and stability within a dedicated and successful team. We pride ourselves on professionalism, customer satisfaction and creating a supportive and collaborative work environment.

What you'll do

  • Prepare and process construction documentation: client selections, subcontractor and supplier quotes, work orders, variations and compliance forms.
  • Coordinate and lodge building approvals, permits and compliance paperwork with relevant authorities.
  • Be the primary client contact—set expectations, manage timelines and maintain clear, proactive communication.
  • Assist with accounts payable and reconcile invoices in line with project requirements.
  • Maintain accurate records across project management and accounting systems.
  • Monitor and maintain current WH&S documentation from subcontractors.
  • Coordinate trades, materials, site access and safety documentation.
  • Track milestones and approvals; keep job files accurate and up to date.
  • Provide high-level administrative support to management and supervisors.
  • General office duties to support the day-to-day running of the business.

About you

  • Minimum 2 years administration experience (construction industry preferred)
  • Reliable and committed to full-time hours (Mon–Fri, 9:00am–5:00pm).
  • Strong organisation and time-management; comfortable juggling priorities and deadlines.
  • Excellent written and verbal communication with a professional phone manner.
  • High attention to detail and accuracy in data entry and document preparation.
  • Proficient with Microsoft Office (Word, Excel, Outlook) and quick to learn new software.
  • A proactive, "can-do" teammate who can also work independently.
  • Australian work rights required (Australian citizen or permanent resident)

What we offer

  • A supportive team where your contribution is valued.
  • A stable, full-time role with variety and responsibility.
  • Strong team culture.

How to apply

If you're motivated, reliable and ready to make an impact, Apply Now and send your resume and a brief cover letter outlining your

Applications will be reviewed as they're received. Only successful applicants will be contacted.

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