Administration Officer – Construction

1 week ago

Cairns, Queensland, Australia Allaro Homes Cairns Full time $60,000 - $80,000 per year

Location: Cairns, QLD

Employment Type: Full-time (Monday–Friday, 9:00am–5:00pm)

Allaro Homes Cairns is known for delivering high-quality residential and commercial projects across the Cairns region and Port Douglas. As our team continues to grow, we are looking for a full-time Administration Officer to support project, site and office operations.

This long-term position offers fantastic job security and stability within a dedicated and successful team. We pride ourselves on professionalism, customer satisfaction and creating a supportive and collaborative work environment.

What you'll do

  • Prepare and process construction documentation: client selections, subcontractor and supplier quotes, work orders, variations and compliance forms.
  • Coordinate and lodge building approvals, permits and compliance paperwork with relevant authorities.
  • Be the primary client contact—set expectations, manage timelines and maintain clear, proactive communication.
  • Assist with accounts payable and reconcile invoices in line with project requirements.
  • Maintain accurate records across project management and accounting systems.
  • Monitor and maintain current WH&S documentation from subcontractors.
  • Coordinate trades, materials, site access and safety documentation.
  • Track milestones and approvals; keep job files accurate and up to date.
  • Provide high-level administrative support to management and supervisors.
  • General office duties to support the day-to-day running of the business.

About you

  • Minimum 2 years administration experience (construction industry preferred)
  • Reliable and committed to full-time hours (Mon–Fri, 9:00am–5:00pm).
  • Strong organisation and time-management; comfortable juggling priorities and deadlines.
  • Excellent written and verbal communication with a professional phone manner.
  • High attention to detail and accuracy in data entry and document preparation.
  • Proficient with Microsoft Office (Word, Excel, Outlook) and quick to learn new software.
  • A proactive, "can-do" teammate who can also work independently.
  • Australian work rights required (Australian citizen or permanent resident)

What we offer

  • A supportive team where your contribution is valued.
  • A stable, full-time role with variety and responsibility.
  • Strong team culture.

How to apply

If you're motivated, reliable and ready to make an impact, Apply Now and send your resume and a brief cover letter outlining your

Applications will be reviewed as they're received. Only successful applicants will be contacted.

  • Construction Administration Specialist

    2 weeks ago

    Cairns, Queensland, Australia beBeeAdministrator Full time $90,000 - $150,000

    Contract Administrator PositionWe are seeking an experienced Contract Administrator to join our construction team based in Cairns.This role is critical to the success of our projects and requires someone with excellent communication and organisational skills.Drive company safety policies, practices and procedures to ensure a safe workplace at all...

  • Construction Administrator

    6 days ago

    Cairns, Queensland, Australia beBeeAdministrator Full time $100,000 - $120,000

    Job OverviewBESIX Watpac is an Australian construction company with a global presence. We specialize in complex projects across various sectors, including building and infrastructure.As a key member of our North Queensland team based in Cairns, you will play a crucial role in driving our success.Key ResponsibilitiesDevelop and implement safety policies to...

  • Project Administrator

    4 days ago

    Cairns, Queensland, Australia NGARE EMPLOYMENT SOLUTIONS PTY LTD Full time

    McCosker are experts in the civil construction industry offering a diverse range of services to the mining, construction, building, gas and industrial sectors.McCosker Contracting have an exciting opportunity for a Project Administrator to join our team in Cairns, Qld, working Monday to Friday.In this position you will be responsible for assisting in the...

  • Administration Officer

    1 week ago

    Cairns, Queensland, Australia Human Resource Dynamics Pty Ltd Full time $104,000 - $130,878 per year

    Administration OfficerKuuku Ya'u Aboriginal Corporation RNTBCCairns & Far North QLDOffice Management (Administration & Office Support)Casual (approx. 20 hours per week, up to 4 hours per day)About the RoleKuuku Ya'u Aboriginal Corporation RNTBC is seeking a motivated and organised Administration Officer to support the effective day-to-day operations of the...

  • Office Administrator

    1 week ago

    Cairns, Queensland, Australia Precision Concrete Solutions Full time $104,000 - $130,878 per year

    Part-Time Office Administrator – Cairns | $35/hr + Super | 3 Days per WeekAre you a well-organised and proactive administrator seeking a stable part-time role in a professional environment?We're looking for an Office Administrator to join our Cairns-based team on a permanent part-time basis (22.5 hours/week) working Mondays, Thursdays, and Fridays...

  • Administration Officer

    1 week ago

    Cairns, Queensland, Australia Bolton Clarke Full time $15,900 per year

    About Us Today, our exceptional teams support more than 130,000 people to live independently at home and across our 43 retirement living communities and 88 residential aged care homes. Everything we do is dedicated to enabling, celebrating and supporting older Australians to live and age positively. The role: Based in our flagship Cairns office, the...

  • Office Administrator

    4 days ago

    Cairns, Queensland, Australia Precision Concrete Solutions Full time

    OverviewAre you a well-organised and proactive administrator seeking a stable part-time role in a professional environment?We're looking for an Office Administrator to join our Cairns-based team on a permanent part-time basis (22.5 hours/week) working Mondays, Thursdays, and Fridays (8am–4pm).What you'll doBe the friendly voice on the phone and a key...

  • Office Administrator

    4 days ago

    Cairns, Queensland, Australia Precision Concrete Solutions Full time

    OverviewAre you a well-organised and proactive administrator seeking a stable part-time role in a professional environment?We're looking for an Office Administrator to join our Cairns-based team on a permanent part-time basis (22.5 hours/week) working Mondays, Thursdays, and Fridays (8am–4pm).What you'll doBe the friendly voice on the phone and a key...

  • Administration Officer

    1 week ago

    Cairns, Queensland, Australia Bolton Clarke Careers Full time $15,900 per year

    About UsBolton Clarke is Australia's largest independent, not-for-profit aged care provider shaping the future of positive ageing. With RSL Queensland and the Royal District Nursing Service at the heart of our DNA, we have been caring for Australians since Today, our exceptional teams support more than 130,000 people to live independently at home and across...

  • Project Estimator

    2 weeks ago

    Cairns, Queensland, Australia beBeeEstimator Full time $90,000 - $120,000

    Project Estimator - Building and ConstructionWe are seeking an experienced Project Estimator to provide high-quality tender and quotation documentation for building projects. The ideal candidate will have a strong attention to detail, proficiency in estimating software and MS Office Suite, excellent communication and negotiation skills, and the ability to...