administration assistant
2 weeks ago
About us
IOT Group Australia Pty Ltd is a leader in the Australian Oil & Gas industry, specialising in Casing & Tubular Running Services, Downhole Rental Tools, and Workshop Services. Our focus is on delivering tailored solutions to meet the specific needs of our customers, ensuring top-tier service and reliability.
About the role
At IOT Group Australia Pty Ltd, we are expanding – and we want you to grow with us We are on the lookout for a motivated and reliable Administration Assistant who thrives in a fast-paced, team-focused environment. You will play a key role in keeping our front-end operations running smoothly and efficiently.
This is a great opportunity for someone who takes initiative, enjoys variety in their day, and wants to contribute to a positive and supportive workplace culture.
Key Responsibilities
Provide general administrative and clerical support to the wider team.
Manage incoming phone calls, emails, and correspondence professionally. Greet and assist visitors, contractors, and guests.
Maintaining and organising electronic and physical filing systems, registering certificates and updating records.
Assisting with data entry, reporting and other administrative tasks as required.
Support procurement of office supplies and kitchen stock (including online ordering and stocktakes).
Checking service order timesheets and maintaining spreadsheets.
Raising invoices.
Covering the Purchasing Officer when on leave or as requested.
Set up of staff morning teas and functions.
Contributing to the continuous improvement of administrative processes and procedures.
What we're looking for
Experience:
Minimum 2 years' experience in a similar role OR school leavers with strong work experience and excellent attendance are encouraged to apply.
Strong attention to detail and a commitment to accuracy.
Ability to work independently while being a proactive team player.
Willingness to learn and adapt in a growing organisation.
Skills:
Excellent organisational and time management skills.
Strong communication and interpersonal skills with a customer-first attitude.
Proficient in Microsoft Office (Excel, Word, Outlook).
Able to juggle multiple tasks and meet deadlines. Positive mindset and desire to contribute to a supportive workplace.
What We OfferAt IOT Group Australia Pty Ltd, we are dedicated to supporting your professional growth. In this role, you can expect competitive pay, career development opportunities, and a range of benefits, including flexible working arrangements and gym membership support.
We believe in teamwork, open-minded thinking, and celebrating achievements together. At IOT Group Australia, your contribution matters—and you will be recognised for it.
Ready to Apply?
If you are passionate about accounting and eager to contribute to a high-performance team, we want to hear from you
Please send your CV and a cover letter telling us why you're the perfect fit for this role. We encourage applicants from all backgrounds, including women, Indigenous Australians, Torres Strait Islanders, and Australian Defence Force Veterans.
IOT Group Australia Pty Ltd is an equal-opportunity employer. No recruitment agencies, please. We would like to thank those who apply. Due to the high volume of applicants, only shortlisted applicants will be contacted.
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