Administrative Assistant

3 weeks ago

Perth, Western Australia ProjX Full time

ProjX — Perth, Western Australia, Australia

Overview

Administrative Assistant role at ProjX in Perth, Western Australia, Australia.

Responsibilities
  • Prepare, format, file, and maintain project documentation and version control.
  • Coordinate meetings, travel arrangements, and manage team schedules.
  • Support project managers with progress tracking, reporting, and stakeholder communications.
  • Assist with onboarding and compliance requirements for new employees.
  • Assist with the onboarding and mobilisation of contractors.
  • Support and assist the Administration Manager with day-to-day operational tasks.
  • Act as a central point of contact for staff, clients, and external stakeholders.
  • Carry out general administrative duties such as correspondence, data entry, filing, and office coordination.
Skillsets Required
  • Previous experience in administration or project support, ideally within engineering, construction, and/or professional services.
  • Strong organisational and time management skills, with the ability to prioritise competing tasks.
  • Excellent written and verbal communication skills.
  • Proficiency with Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
  • Experience with project management systems or document control will be highly regarded.
  • Ability to work both independently and collaboratively in a team environment.
  • A proactive, can-do attitude with a high level of attention to detail.
What We Offer
  • Highly competitive salaries and opportunities for continual professional growth.
  • Work-life balance approach that provides a flexible work environment for family and study commitments.
  • The opportunity to join a highly experienced team with a wealth of knowledge, who deliver end-to-end services on projects from studies, through design, planning and construction.
  • Outstanding company culture and social environment.
  • We encourage and support new ideas, and support an open door policy.

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