Office Coordinator

3 days ago

Melbourne, Victoria, Australia Escala Partners Full time $60,000 - $80,000 per year
Be the Support that Drives Success – Full-Time Office Coordinator Opportunity

This is an exciting opportunity for an experienced Office Coordinator to join our team, providing both office co-ordination and wealth management administrative support to our high performing and growing Melbourne team. You will be part of a close-knit team, and a fun and engaging workplace culture.

As Part of This Role, You Will:

  • Manage front desk operations including phones, visitor reception, and meeting room bookings.
  • Coordinate external & internal events, groceries, and supplies procurement.
  • Handle petty cash reconciliation and office maintenance tasks.
  • Serve as liaison with building management, concierge services and external IT MSP
  • Provide hospitality services and ensure meeting rooms are prepared.
  • Process invoices, track expenses, process reimbursements and manage office mail.
  • Assist with new staff onboarding/offboarding and travel arrangements.
  • Support advisors with administrative duties (such as opening accounts, preparing compliance documentation and updating client records in Escala's CRM).
  • Process payments via external payments system, managing regular payments and raise tickets for general inquiries.
  • Provide diary management and coordination support as required by Senior Leaders.
  • Provide ad-hoc support to the Operations team and the wider business as required.

The Successful Applicant Will:

  • Be an office all-rounder type, happy to work in a small team or autonomously.
  • Be comfortable juggling tasks, prioritising and adapting to change.
  • Possess excellent communication skills and a strong attention to detail.
  • Be able to work independently and collaboratively with people from all areas of the business.
  • Have excellent time management skills, ability to prioritise and strong attention to detail.
  • Have strong computer literacy and data entry skills.
  • Have the ability to work well under pressure in a fast-paced environment.

Qualifications and Experience:

  • Have 2-5 years' experience as an Office Coordinator and/or as an Administrator (ideally in the Financial Services sector).
  • Be proficient in Microsoft Office Suite.

Applications for this role will be reviewed on a rolling basis. We encourage you to apply early, as interviews may be conducted prior to the application closing date.

About us

Escala Partners is the new standard of excellence in personalised wealth management. Everything we do is designed to put our clients' interests first and realise their financial aspirations, providing objective, flexible and timely investment services to high-net-worth individuals and families, family offices, and not-for-profit organisations. Through collaboration, advanced research, innovation and personalised service, we deliver tailored solutions that are focused on creating and preserving wealth.

  • EA/Office Manager

    2 days ago

    Melbourne, Victoria, Australia Hays | Office Support Full time $60,000 - $80,000 per year

    This dual EA and Office Manager role offers high-level executive support and hands-on coordination. Your new company Join a dynamic, forward-thinking organisation where culture, collaboration, and impact are at the heart of everything. With a strong leadership team and a fast-paced environment, this company is making waves in its industry and values...

  • Participation Coordinator

    3 days ago

    Melbourne, Victoria, Australia Headspace National Office Full time $70,000 - $120,000 per year

    Be part of a movement empowering young voices.Based in Melbourne - full time or part time (0.8 FTE minimum)Hybrid Working where you can work from home and the officeWhat is headspace Nationalheadspace is Australia's leading youth mental health organisation. With a national presence and deep community impact, headspace helps young people and their families...

  • Office Coordinator

    3 days ago

    Melbourne, Victoria, Australia Escala Full time $60,000 - $90,000 per year

    Company DescriptionEscala is the new standard of excellence in personalised wealth management. Everything we do is designed to put our clients' interests first and realise their financial aspirations, providing objective, flexible and timely investment services to high-net-worth individuals and families, family offices, and not-for-profit organisations....

  • Office Coordinator

    2 days ago

    Melbourne, Victoria, Australia Stonebridge Property Group Full time $104,000 - $130,878 per year

    This is an exciting opportunity to join one of Australia's leading owner-operated commercial real estate agency in our brand-new Melbourne office. About UsCollective intelligence delivering superior results.Stonebridge Property Group is a tier one commercial real estate agency, specialising in commercial real estate investment and development site...

  • Administration & Office Coordinator

    2 weeks ago

    Melbourne, Victoria, Australia Kokoda Property Full time $60,000 - $80,000 per year

    The OpportunityWe're not just building properties — we're building a legacy.Kokoda is one of Australia's leading private property developers, with a $2.5 billion pipeline spanning luxury residential, mixed-use and hospitality destinations that redefine design, quality and experience.We're entering an exciting new era, expanding beyond landmark developments...

  • Office Manager/Coordinator

    5 days ago

    Melbourne, Victoria, Australia Private Advertiser Full time $60,000 - $80,000 per year

    Are you an organised, proactive professional looking for your next career move?We're looking for an Office Manager / Coordinator to become a key part of our team and help us deliver exceptional service in the Owners Corporation industry.This is a varied and rewarding role where no two days are the same – from supporting client transitions, assisting with...

  • Administration & Office Coordinator

    2 weeks ago

    Melbourne, Victoria, Australia Kokoda Property Group Full time $60,000 - $80,000 per year

    We're not just building properties — we're building a legacy.Kokoda is one of Australia's leading private property developers, with a $2.5 billion pipeline spanning luxury residential, mixed-use and hospitality destinations that redefine design, quality and experience.We're entering an exciting new era, expanding beyond landmark developments into lifestyle...

  • Operations Support Officer

    5 days ago

    Melbourne, Victoria, Australia Specsavers Support Office Full time $60,000 - $80,000 per year

    What we can do for youAt Specsavers, we know that to reach your full potential you need to work somewhere that will bring out your best. We pride ourselves on offering a workplace with a supportive, driven, flexible and inclusive culture.In 2024, we were proudly recognised as one of Australia's Best Places to Work for the second consecutive year and ranked...

  • Marketing / Office Coordinator

    3 days ago

    Melbourne, Victoria, Australia Woods & Co Full time $80,000 - $100,000 per year

    Woods & Co Recruitment is partnering with a well-established property development and construction group to recruit a talented Marketing Specialist / Office Coordinator. With over 25 years of experience and a track record of delivering thousands of homes across Victoria, this group combines design, sustainability, and affordability, and continues to expand...

  • Principal Policy Officer

    2 days ago

    Melbourne City Centre, Victoria, Australia State Revenue Office Full time $120,000 - $180,000 per year

    Principal Policy OfficerAt least one (1) ongoing, and possible fixed term, Principal Policy Officer positions Grade 5 in the Policy and Legislation Branch, Policy Advisory and Legal Services DivisionSalary $113,022 plus 12% superannuation - VPS Grade 5Based in Melbourne CBD, with hybrid working opportunitiesWhat we offerThe State Revenue Office is the...