Administrative Assistant

The Role

Join a leading nationwide consultancy and play a critical role in supporting the daily operations of a growing professional services firm. We are seeking an experienced and highly organised Administrative Assistant to join our team in a part-time, permanent role.

You will be supporting a high-performance team of consultants who deliver energy efficiency and building compliance reports across Australia. This is a fully remote position suited to an individual who is proactive, detail-oriented, and comfortable working independently.

Work Arrangement:

• Permanent part-time, 30 hours per week (Monday to Friday, 8:00 AM – 2:00 PM).

• Potential for additional hours as the company scales.

• Fully remote, work-from-home position.

• 6-month probationary period.

Your Responsibilities

Reporting to our Operations Manager, your duties will include:

• Managing inbound phone calls in a friendly, professional manner and triaging technical enquiries.

• Screening and responding to emails, updating job statuses, and coordinating client communication.

• Creating new jobs in our internal system and extracting client information from documentation.

• Issuing quotes and invoices, and following up on overdue accounts.

• Monitoring project deadlines and ensuring our project management system remains current.

• Assisting with compliance documentation and basic research on legislative updates.

• Providing general administrative support across the business.

Essential Requirements

• Minimum 2 years' experience in a similar administrative role.

• Proficiency with Microsoft Word, Microsoft Excel, Adobe Acrobat, and Xero.

• Excellent written and spoken English.

• Ability to work independently and meet deadlines consistently.

• A professional and courteous phone manner.

• A suitable work-from-home setup, including:

  • Operating System: Windows 10 or 11

  • Processor: Intel Core i5 (10th Gen ) or AMD Ryzen series )

  • RAM: Minimum 16GB

  • Display: Dual monitors

  • Internet: Reliable internet (minimum 25 Mbps)

Advantageous Requirements (Not Essential)

• Experience working in a consultancy, construction, or professional services environment

• Familiarity with project management or job tracking software

• Experience with invoicing, accounts receivable, or quoting systems

Benefits and Culture

• Enjoy the flexibility of a work-from-home role.

• Predictable hours with consistent weekly pay.

• Annual Salary Reviews.

• Novated Leases available for electric vehicles. Enjoy the tax benefits of leasing from your pre-tax income.

• Opportunities for advancement as the company grows.

• Training provided on all internal systems and workflows.

• Collaborative team culture and professional management support.

About Us

Green Choice Consulting is an Australian leader in providing nationally recognised energy efficiency reports, offering tailored solutions for residential and commercial projects, including new constructions, renovations, and extensions.

Our commitment to sustainability and expertise in energy efficiency drives our success. With a fast-paced, high-performance culture, we focus on empowering our teams with extensive workflow systems, strong industry knowledge, and the motivation to deliver excellence.

Why Join Us?

• Work from home: Enjoy the convenience and flexibility of a remote work arrangement.

• Career growth: Opportunities for advancement as the company grows.

• Supportive environment: Work with a professional and collaborative management team that values your contributions.

• Training and development: Receive ongoing training to enhance your skills and career potential.

• Weekly pay: Get paid weekly with a predictable schedule.

How to Apply:
To be considered for this role, please submit your resume along with a cover letter explaining why you're a great fit for the position. Applications without a cover letter will not be reviewed.