Project Administrator

• One of Australia's largest employee-owned environmental consultancies
• Additional Benefit of a #ME Day (Paid day off once a month)
• Flexible work arrangements and excellent employee benefits

About Umwelt

Umwelt is an Australian owned and run environmental consultancy that has been operating for over 35 years across Australia. We are a team of vibrant professionals with experience across a range of sectors including renewables, infrastructure, defence, regulation and policy, resources, and the urban development sector.

About the Role:

This role provides essential administrative support and ensures the smooth day to day operations of our Melbourne office. We are seeking a proactive, organised and resourceful individual who can co-ordinate office activities, deliver high quality project administrative support and assist with a variety of project related tasks. The position also focuses on identifying and implementing process improvements and best practices to enhance efficiency and productivity across all administrative functions.

As a valued member of our national administration team, you will play an important role in supporting both administrative and project initiatives across the organisation. You will work collaboratively with a wide range of stakeholders, including staff at all levels, clients, external providers and partner agencies.

Key Responsibilities:

• Word processing tasks, including proof reading, editing and formatting of a variety of documents from letters and proposals to large, complex, multi volume reports in accordance with the Umwelt style guide and templates 
• Delegating or being delegated, tasks within the administration team and ensuring that they are completed in accordance with existing policies and procedures as well as the Quality Management System processes 
• Liaise with employees, vendors, clients and suppliers regarding all administration information 
• Supporting employees by facilitating interdepartmental communications and interactions between internal and external parties  
• Assisting with special projects, such as process improvements 
• Provide assistance to staff, managers and senior level officers as needed 
• Working in accordance with timelines and tasks supplied via the Administration Ticket Desk in Umwelt's SharePoint system 
• Diary management for senior leader in the Melbourne office
• Scheduling, attending and taking minutes in team meetings
• Expense and timesheet allocation.
• Travel bookings and mobilisation assistance including induction requirements
• Providing general administrative support to the Melbourne team and to other teams/offices as directed by the National Administration Manager

About You:

The successful applicant for this position, will be a highly motivated and enthusiastic Senior Administrator experienced in the below areas:

• Minimum 4+ years of experience in a similar role preferrable within a professional services firm
• Strong attention to detail with excellent verbal and written communication
• Ability to work under pressure to strict deadlines, prioritising tasks and coordinating others to ensure deadlines are met
• High degree of professional integrity and takes pride in the quality of work with a strong ownership of responsibilities/accountabilities
• Be inquisitive to improve and seek opportunities to enhance presentation and quality of documents.
• Advanced skills in Microsoft applications: SharePoint, Word, PowerPoint, Excel, and Outlook
• Advanced proficiency in Adobe Acrobat

What We Offer:

Our people are our number one asset, and we are committed to providing a workplace that supports our team to grow. As part of our team, you will be offered:

• A role collaborating with experienced professionals to support your growth and development
• Paid parental leave for both primary and secondary carers
• Flexible work arrangements to support a work/life balance
• Opportunities to work nationally across diverse and technically challenging projects
• #MeDays – an Umwelt wellbeing initiative offering staff one extra paid day off per month
• Generous additional hours policy and working away from home benefits
• Opportunities to join Umwelt's Employee Share Plan (ESP)
• A workplace culture of learning and personal development, with a mix of in-house and externally hosted training opportunities offered as well as mentorship
• Established and well considered wellbeing tools and initiatives and hands-on training
• A competitive salary based on skills and experience

Diversity and Inclusion 

At Umwelt, we are committed to fostering a workplace that embraces diversity and inclusion. We're all responsible in creating a diverse, inclusive, and accountable culture where employees of all backgrounds and lifestyles feel a sense of belonging, mutual respect, and kindness.

The Umwelt team are privileged to collaborate closely with Indigenous communities across the nation, and we actively pursue the goals outlined in our Reconciliation Action Plan.

We believe that a diverse and inclusive environment not only enriches our workplace culture but also drives innovation and excellence in all that we do. Join us in our mission to create a supportive and equitable workplace where everyone's unique perspectives and contributions are valued.

Join the Umwelt Team 

If you believe you meet the criteria for this opportunity, please apply via SEEK. Your application should include a cover letter addressing how you meet the above criteria and your resume outlining your previous experience.  

If you would like additional assistance through the recruitment process, please reach out to our friendly HR team at  

To be eligible for this position you must have legal work rights to work in Australia.