Exciting Full-Time Office Administration Opportunity

3 days ago

Pakenham, Victoria, Australia ProPlumb Full time $60,000 - $90,000 per year
Office Administrator – Estimating Support

Location: Pakenham

Full-time | Monday to Friday (7:30 am – 4:00 pm) - in Office

About ProPlumb

ProPlumb is a leading and steadily growing plumbing service provider, recognised for our commitment to excellence, reliability, and quality workmanship. As our business continues to expand, we are seeking a motivated and detail-oriented individual to join our dynamic office team in a newly created full-time position.

This is an exciting opportunity to contribute to a busy, supportive environment with genuine opportunities for learning and professional development.


The Role

As a member of our office team, you will provide essential administrative support to our estimating department and assist other operational areas as needed. The role requires strong organisation and communication skills, excellent attention to detail, and the ability to manage multiple priorities in a fast-paced environment.


Key Responsibilities
  • Act as the first point of contact for the office, professionally answering and directing incoming calls and messages.
  • Download, organise, and assign incoming job-related documents, creating and maintaining structured digital folders.
  • Set up new jobs within our scheduling system (SimPRO), including annotating construction issue plans for plumbing installations using Bluebeam.
  • Prepare and distribute documentation for field staff, including printing and laminating plans and job sheets.
  • Monitor job reports, create job variations in SimPRO, and follow up purchase orders with building customers for additional works.
  • Assist with supplier pricing reviews and material purchasing for estimation and quoting purposes.
  • Provide general administrative assistance to the estimating and operations teams as required.

Essential Requirements
  • Proven ability to multitask and manage competing priorities effectively.
  • Strong attention to detail and accuracy in all tasks.
  • Calm and adaptable approach in a busy work environment.
  • Excellent written and verbal communication skills.
  • Excellent computer skills with an interest in learning and using different software programs.
  • Ability to work both independently and collaboratively within a team.

Personal Attributes

We're looking for someone who is:

  • Self-motivated and proactive with a strong sense of initiative.
  • Highly organised, efficient, and able to prioritise tasks effectively.
  • Committed to delivering high-quality, accurate work.
  • Approachable, professional, and enjoys being part of a team.
  • Positive, reliable, and keen to learn and grow within the business.

Benefits
  • Join a growing, reputable company with a strong industry presence.
  • Supportive and collaborative team culture.
  • Opportunities for professional development and career progression.
  • Convenient Pakenham location.
  • Stable, Monday to Friday hours (7:30 am – 4:00 pm).

Apply Now

If you're an organised, enthusiastic, and detail-oriented individual seeking a rewarding administrative position, we'd love to hear from you.

Please submit your resume via the Seek application link.

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