Contracts Administrator

15 hours ago

Toowoomba, Queensland, Australia McGrath Estate Agents Toowoomba Full time $60,000 - $80,000 per year
About Us

At McGrath Toowoomba, we're more than a real estate agency—we're a trusted part of our community. We pride ourselves on delivering a 6-star client experience built on integrity, professionalism, and genuine care. Our leadership team—Principal Heston Marino, Head of Sales Brian Baker, and Head of Operations Sarah Thomson—combine deep local knowledge with the strength of the McGrath brand, ensuring every client and every property journey is handled with excellence.

Your Role

As our Contracts Administrator, you'll be pivotal in ensuring every property transaction flows seamlessly. You'll guarantee compliance, accuracy, and efficiency in all contract stages—from preparation to settlement—while upholding McGrath's reputation for excellence.

Key Responsibilities
  • Draft, review, and finalise real estate contracts and related documentation—ensuring accuracy and compliance with QLD legislation and internal standards.
  • Guide clients, agents, and external parties through contract complexities in clear, client-friendly language.
  • Monitor and manage contract milestones: cooling-off periods, vendor disclosures, amendments, extensions, and settlement deadlines.
  • Identify and mitigate contractual risks, ensuring compliance at every phase.
  • Maintain organised, up-to-date contract records and documentation.
  • Collaborate closely with sales and operations teams to resolve any contract-related issues promptly.
  • Stay informed on regulatory shifts such as QLD's new Seller Disclosure Scheme to proactively apply compliance updates.
About You
  • Demonstrated experience in contract administration, legal support, or real estate transaction roles (minimum 2 years experience in Real Estate).
  • Strong understanding of contract law, real estate regulations (Queensland), and industry best practice.
  • Exceptional attention to detail, with stellar written communication skills for drafting and reviewing documentation.
  • Confident working across teams and providing clear direction to clients and stakeholders.
  • Organised, methodical, and able to manage a high number contracts simultaneously.
  • Real Estate Certificate qualification.
Why You'll Love Working Here
  • Be part of a respected, community-focused brand with genuine local impact.
  • Work alongside experienced leaders—Heston Marino, Brian Baker, and Sarah Thomson—committed to mentorship and development.
  • Contribute to a collaborative culture grounded in integrity, trust, and exceptional service.
  • A clear pathway for career growth within McGrath's broader network.
How to Apply

To be considered, please submit your CV/resume and a brief cover letter outlining your suitability for this role. McGrath Real Estate values diversity and encourages applicants across all backgrounds to apply—consistent with our culture of inclusivity and excellence.

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