Contracts Administrator

21 hours ago

Toowoomba, Queensland, Australia McGrath Estate Agents Toowoomba Full time $60,000 - $85,000 per year

About McGrath Toowoomba

We are more than a real estate agency — McGrath has built its reputation on delivering a 6-star experience grounded in integrity, empathy, and local presence. Our leadership team (Heston Marino, Brian Baker, Sarah Thomson) combines deep Toowoomba roots with the strength of the McGrath national brand. Join us in making a meaningful impact in our community.

As Contracts Specialist & Administrator, you'll be the backbone of our deals. From drafting to settlement, you ensure every step is accurate, compliant, and smooth — helping agents, clients, and third parties navigate with clarity and confidence.


What You'll Be Doing
  • Draft, review and finalise real estate contracts, disclosures, amendments, and related documentation — ensuring compliance with Queensland legislation and internal standards
  • Monitor key contract milestones (cooling-off, vendor disclosures, extensions, settlement deadlines) and act proactively to keep transactions on track
  • Communicate clearly with clients, agents, and external stakeholders — translating legal or contractual language into plain, usable terms
  • Identify risks or ambiguities in contracts and escalate or resolve them before they become issues
  • Maintain organised and up-to-date contract records and documentation
  • Collaborate across sales, operations, and management teams to resolve contract-related problems promptly
  • Stay current with regulatory changes (e.g. QLD Seller Disclosure Scheme) and integrate updates into our contract processes
  • Assisting with day-to-day Administration duties as needed by Operations

What We're Looking For

Must-Have / Mandatory

  • Minimum 2 years' experience in contract administration, legal support, or real estate transactions
  • Strong knowledge of Queensland real estate legislation and best practices
  • Excellent written communication and attention to detail
  • Ability to manage multiple contracts, deadlines, and stakeholders simultaneously
  • Real Estate Certificate (or the ability to obtain this upon employment)

Desirable / Nice to Have

  • Experience in a real estate agency environment
  • Prior exposure to sales or client-facing roles
  • Problem-solving mindset and an ability to work independently
  • Familiarity with real estate software / contract management systems

Don't tick every box? If you're passionate about contracts, process, or real estate — show us what you bring. We value aptitude, adaptability, and a willingness to learn.


What You'll Get
  • A competitive salary package: $60,000 – $85,000 (inclusive of superannuation), with potential to exceed based on performance
  • Mentorship and professional development support - you will work directly below the Head of Operations, along with development support from the Principal, Heston Marino & Head of Sales, Brian Baker
  • A collaborative, values-driven workplace where your work makes a local impact
  • Opportunity to contribute to process enhancements and systems improvements

How to Apply

To be considered, please submit your CV/Resume and a brief cover letter (1 page max) outlining your experience with contracts administration or legal support. Applications via SEEK or directly to

We encourage applicants from all backgrounds. McGrath Real Estate supports diversity and inclusion in every aspect of our business.

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