Executive Assistant

15 hours ago

Bell Bay, Tasmania, Australia AMI Group (Aus) Full time $60,000 - $90,000 per year

Executive Assistant to Managing Director — McMaster Group

Bell Bay, TAS

Open to Full-time, Part Time, Hybrid

High-trust | Fast-paced, hands-on environment

About Us

McMaster Group is a fast-growing industrial and property group operating across mining, civil, and remediation sectors. Through our flagship business, Next Gen Industrial Services, we partner with major clients such as Rio Tinto – Bell Bay Aluminium and Sims Metal, delivering complex operational projects safely, efficiently, and without compromise.

We're scaling rapidly and looking for an Executive Assistant who can work side-by-side with the Managing Director to keep the business sharp, organised, and moving at speed. This isn't a traditional admin role — it's a hands-on, high-trust position that sits at the centre of everything happening across the group.

The Role

You'll be the Managing Director's right hand — the person who makes sure the noise is filtered, priorities are clear, and things get done. You'll help manage communication, meetings, and follow-through across multiple projects, sites, and companies. You'll also support our GM and Group Admin Manager to keep systems and people aligned.

If you're someone who naturally takes ownership, thrives in organised chaos, and knows how to make a busy executive look calm and in control — you'll fit in perfectly here.

Key Responsibilities

  • Manage the MD's calendar, inbox, and daily priorities.
  • Keep actions, deadlines, and deliverables moving across multiple business units.
  • Liaise with senior clients, partners, and internal leaders.
  • Prepare meeting notes, reports, and tender or project documentation.
  • Support compliance, HR, and finance coordination tasks.
  • Maintain confidentiality and discretion at all times.

About You

You're sharp, grounded, and commercially aware. You can anticipate what's needed before being asked. You're confident, discreet, and not easily flustered. You're just as comfortable on a job site in hi-vis as you are preparing an executive report.

What You'll Bring

  • 5+ years' experience supporting senior executives or business owners.
  • Strong organisational, written, and verbal communication skills.
  • A proactive mindset — you see what needs doing and make it happen.
  • Proficiency in Microsoft 365 or Google Workspace.
  • Experience in industrial, construction, or mining environments (preferred).
  • High emotional intelligence and sound judgment.

Why Join Us

  • Work directly with a driven, entrepreneurial Managing Director leading major industrial projects.
  • Be part of a business with national growth plans and a tight-knit leadership team.
  • Genuine opportunity to grow into Group Operations or Chief of Staff.
  • Competitive salary + long-term career development.

How to Apply

Apply via SEEK with a short cover letter and CV — tell us why you're the person who can keep the pace, bring the structure, and free up our Managing Director to focus on what matters most.

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