Executive Assistant – Client Care

16 hours ago

Salamander Bay New South Wales, Australia First National Port Stephens Full time $60,000 - $80,000 per year

Join the award-winning team at First National Port Stephens

We are seeking a highly organised and proactive Executive Assistant to work alongside Principal & Selling Agent Rebecca Dean, providing exceptional client care and end-to-end campaign support.

This full-time position plays a key role in ensuring every client receives an outstanding experience from listing to settlement, while helping manage the fast-paced operations of one of Port Stephens' top-performing sales agents.

Key Responsibilities

  • Provide high-level executive and administrative support to the Principal
  • Manage the daily diary, appointments, and client communications
  • Coordinate sales campaigns, including liaising with photographers, solicitors, and marketing teams
  • Prepare and manage contracts, listings, and compliance documentation
  • Deliver exceptional client care, ensuring all vendors and buyers are kept informed throughout the sales process
  • Assist with open homes and client events (one Saturday per month required)
  • Maintain accurate records in CRM systems and contribute to efficient office workflows

About You

  • You are highly organised, detail-oriented, and thrive in a fast-paced environment
  • You have exceptional communication and time-management skills
  • You take pride in your presentation and professionalism
  • Previous real estate OR high-level administrative experience is highly regarded
  • A current NSW Certificate of Registration or Real Estate Licence (or willingness to obtain)

The Role

  • Full-time | Monday–Friday, with one Saturday per month
  • Based in our Salamander Bay office
  • Opportunity to work directly alongside an award-winning Principal within a supportive and dynamic team environment

If you're passionate about client care, thrive on organisation, and want to be part of a high-performing real estate team that values excellence and community, we'd love to hear from you.

Apply now by sending your resume and cover letter to or contact First National Port Stephens on for a confidential discussion.

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