Executive Assistant

3 days ago

Double Bay, New South Wales, Australia Coolmore Australia Full time $90,000 - $120,000 per year

About Us

We are a leading bloodstock company with broad reach and a reputation for excellence in the thoroughbred racing and breeding industry. Our Sydney (Double Bay) office is a key hub for supporting business operations, senior executives, and clients across Australia.

This is an exciting opportunity for a highly organised, professional, and proactive Executive Assistant to be the backbone of our office operations while providing high-level executive support.


Key Responsibilities

Executive Support

  • Provide comprehensive executive assistance to the Chief Financial Officer, including calendar management, travel coordination, and confidential correspondence.
  • Prepare documents, presentations, and reports for board and client meetings.
  • Liaise with clients, stakeholders, and international counterparts with professionalism and discretion.

Office Management

  • Manage daily office operations, ensuring smooth running of the Double Bay office.
  • Oversee suppliers, facilities, and office budgets.
  • Manage event coordination, client hospitality, and VIP visits.

Administration & Communication

  • Draft and edit correspondence and executive communications.
  • Maintain and improve filing, CRM, and document management systems.

Skills & Experience

  • Previous experience as an, Executive Assistant, or in a senior administrative role (experience in racing, bloodstock, highly regarded but not essential).
  • Strong organisational skills with the ability to prioritise and manage multiple tasks.
  • Exceptional written and verbal communication skills. Experience with contracts highly valued
  • High level of discretion, integrity, and ability to handle confidential information.
  • Tech-savvy: confident in Microsoft Office Suite, Adobe, CRMs, and virtual collaboration tools.
  • Interest in thoroughbred racing, equine is a plus but not essential.

Why Join Us?

  • Exposure: Engage with clients, executives, and associates from Australia, Ireland, the UK, and the USA.
  • Prime Location: Work in a beautiful Double Bay office close to cafes, beaches, and easy transport links.
  • Perks & Benefits: Competitive salary package and the chance to attend exclusive racing and bloodstock industry events.
  • Culture: A boutique, professional environment that values initiative, excellence, and teamwork.

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