Legal Administration Officer

Legal Administration Officer - Sydney

• Office Locations: Sydney & Newcastle, Australia
• Role Location: Sydney
• Full Time: 5 Days per week (Monday to Friday)

Join Our Team at NLS Law

At NLS Law, we do more than just practise law – we advocate for families and children with compassion, integrity, and excellence. We change the law As a boutique specialist firm, we're proud of our reputation for delivering high-quality legal services with heart. Your role will is to assist in the administration to provide legal services in Family Law, Children's Law, and Adoption and to help us make a difference.

We're looking for a Legal Administration Officer who is organised, motivated, and ready to play a vital role in supporting our team of dedicated solicitors. If you're seeking a role that is both challenging and rewarding, with real opportunities for growth, this could be the perfect fit

Why you will love Working With Us

• Be part of a specialist law firm making a real difference in the lives of families and children.
• Enjoy a supportive and collaborative team culture where your contribution is valued.
• Work standard hours of 8:30am to 5:00pm – we respect your time and work-life balance.
• Access professional growth opportunities and mentoring to advance your career.
• A workplace where you're encouraged to reach your potential, achieve your goals, and make a difference.
• Competitive remuneration with scope for progression.

What You'll Do

As a key member of our team, you will:

• Provide essential legal administrative support to solicitors in family law and children's law matters.
• Manage and maintain client files, records, and court documents, ensuring accuracy and accessibility.
• Communicate with clients with empathy and professionalism, both over the phone and via email.
• Organise calendars, conferences, and court dates, helping our team stay on top of busy schedules.
• Draft correspondence, prepare legal bundles, collate and index documents, and liaise with counsel and stakeholders.
• Handle reception duties including answering calls, greeting clients, and assisting with enquiries.
• Assist with basic invoicing and billing tasks, ensuring accuracy and efficiency.
• Support the smooth running of the office, including liaising with solicitors and contributing to day-to-day administration.

What You'll Do

You're someone who is looking for more than "just a job" — you want to be part of a firm where your work matters, your team values you, and you're encouraged to grow. Ideally, you bring:

• Minimum of 2 years' experience as a Legal Secretary or Administration Officer in the area of Family Law (experience in Children's Law will be highly regarded).
• Solid knowledge of Microsoft Office (including Adobe, Outlook, Teams, and Zoom), along with legal practice software (experience with Actionstep is an advantage, but training is provided).
• Strong organisational and time management skills – able to juggle competing priorities with ease, including managing court diaries and solicitors' appointments.
• Confidence in drafting correspondence, including emails, letters, and legal documents, as well as preparing court and client files and liaising with clients, solicitors, and courts.
• Basic invoicing and billing knowledge, with strong attention to accuracy and detail.
• Reception and phone skills – confident in answering calls warmly and professionally, assisting clients with empathy, and managing enquiries efficiently.
• A proactive mindset – someone who takes initiative and works well both independently and as part of a team.
• Familiarity with the Family Law system and court processes (some knowledge of the Children's Court is desirable but not essential if you're willing to learn).
• Excellent communication skills with a professional and empathetic approach to client service.

Your Future With NLS Law

This is more than just a job – it's an opportunity to build a career. At NLS Law, we believe in:

• Investing in our people – we want you to grow with us.
• Offering long-term career prospects in a respected, values-driven firm.
• Providing the chance to develop deeper expertise in family and children's law administration.

• Creating a workplace where you are valued, supported, and inspired

• A challenging and rewarding role within a supportive environment that values professional growth.

• The opportunity to contribute to significant cases with a meaningful impact on the lives of our children and our clients
• Competitive remuneration and benefits in alignment with the Legal Services Award.

---