Executive Assistant

Join a respected Australian Trusted Trader business with genuine career growth opportunities.

Century Customs and Freight is a proudly Australian owned and family run business with an over 35-year history of supporting clients across Australia, New Zealand and Singapore. With offices in Sydney, Melbourne, Brisbane, Perth, Auckland and Singapore, we combine local service with international reach. Our business is expanding rapidly, and we are committed to maintaining our reputation as a trusted, compliant and highly respected operator in the freight and logistics industry.

We are seeking an organised, proactive and professional Executive and Operations Coordinator to join our newly fit-out Sydney head office in the Sutherland Shire. This is a varied, hands-on role supporting our directors across business, operations, property and community initiatives. It is ideal for someone who enjoys being the trusted "go-to" person in a dynamic environment and thrives on juggling priorities while keeping everything running smoothly.

This role combines executive assistance, office management, HR administration, property and tenant coordination, and events. You will work closely with our directors, providing day-to-day executive support, managing diaries and correspondence, preparing board packs, organising travel, and overseeing key administrative and operational functions.

You will also play a lead role in ensuring the smooth running of our office and reception, managing stock and amenities across our offices in Australia, New Zealand and Singapore, and coordinating corporate events, workshops and company functions. Working closely with tenants, suppliers and contractors, you will also help manage Century's property portfolio.

As part of our expanding business, you will be exposed to HR, finance and legal processes, supporting compliance and onboarding, assisting with system rollouts, and helping embed best practice across our group. After an initial six-month settling in period, you will have the flexibility to work from home or from other Century offices as required.

• Provide executive assistance to the directors including diary management, correspondence, board packs and travel
• Assist with email account management for the Finance Manager across business, private, volunteer and board roles
• Manage reception and front of house duties, ensuring visitors and callers receive professional service
• Oversee office operations including stock, uniforms, amenities, supplier accounts and shared spaces
• Coordinate corporate events, workshops, conferences and team functions
• Assist with HR records, onboarding, compliance and safety systems including BrightHR and BrightSafe
• Support the rollout of operational systems including CartonCloud, SafetyCulture iAuditor, Xero, and Linxio Fleet Tracking
• Liaise with tenants, suppliers and contractors across Century offices and managed properties
• Ensure administration processes are rolled out, implemented and kept up to date
• Host and support overseas visitors and provide assistance for directors' community and volunteer commitments

We are seeking an individual of good standing, committed to maintaining the high standards expected of a business with Australian Trusted Trader status. You will be:

• Highly organised, proactive and able to multi-task under pressure
• A strong communicator with excellent written and verbal skills
• Professional, approachable and confident dealing with people at all levels
• Detail oriented, with the ability to prioritise and manage competing demands
• Comfortable working both independently and as part of a close-knit team
• Trustworthy, discreet and reliable when handling sensitive information
• Experienced with Microsoft Office; exposure to systems like Xero, CartonCloud, BrightHR, or SafetyCulture is an advantage but not essential

At Century Customs and Freight, we value initiative, trust and professionalism. This role is an opportunity to be at the heart of an expanding business and to develop your career across multiple areas including executive support, operations, HR, property and events.

• Work in a brand new, modern head office in the Sutherland Shire
• Be part of an expanding Australian owned company with a strong international presence
• Genuine career growth and professional development opportunities
• Training and study support including industry diplomas and further qualifications
• Flexibility to work from home or across other offices after your first six months
• Exposure to multiple areas of business including operations, HR, legal and finance
• A supportive, team-oriented environment where your contribution is valued

• Full time role, Monday to Friday, 8:00am to 4:30pm
• Based in Caringbah, Sutherland Shire, Sydney
• Occasional travel to other offices in Australia, New Zealand and Singapore
• Annual performance reviews and growth opportunities built into your career path

This is a career defining opportunity for a motivated professional who wants to grow with a respected and expanding business. If you are organised, energetic and ready to take on a varied role where no two days are the same, we want to hear from you.

Apply now to join Century Customs and Freight.