Operations Administrator

2 days ago

Kewdale, Western Australia Skillpool Talent Solutions Full time $40,000 - $60,000 per year

My client is looking for an experienced Operations Administrator to join their  well respected family business based in Kewdale starting in mid January

Some of the duties and responsibilities are listed below General office administration and reception duties.

  • Assist with the coordination of my clients personnel ensuring they meet the relevant site criteria for each individual customer location.
  • Maintain and file all the equipment and training records ensuring all

    equipment and employee certificates and licenses are up to date.
  • Prepare, maintain, publish and file all the records supporting all

    operational activities as per quality process and management needs.
  • Assist the Regional Operations Manager and the HQ Operations Administrator with

    data collection and input.
  • Assist the QOSHE Manager with data collection and input.

Administration

  • Answer incoming phone calls in a timely manner
  • Manage the visitors sign in book and badge

    allocation.
  • All office equipment is well maintained and in

    working order.
  • Stationary cupboard is always well stocked with

    highly used items.
  • Ensure office, toilets and kitchen remain tidy.
  • Order and manage office support consumables.
  • Organize building maintenance as requested.
  • All delivery dockets checked and filed correctly

    within two working days.
  • All courier consignment notes to be signed on

    delivery.

Operational

Reception & General Administration

  • Recording of equipment daily Pre-start check

    forms, Service Register (s/s) Fleet Register (s/s)

    and maintain Training Matrix.
  • Contractor Management annual compliance.
  • Maintain hazard register and audit & inspections

    for Kewdale Depot in Stems.
  • Purchase orders to be created as requested in

    EPOS. (To be approved by email by the relevant

    manager - managers email request must include

    the Req No)
  • All onboarding to the required standard.
  • Book airfares and accommodation as required.

    Customer
  • Help complete Customer Pre-Qualification forms.

    Return to customers in a timely manner.

Site Mobilisation 

  • Zero issues with personnel or equipment gaining

    access to customer locations (induction, licenses

    and VOC's.
  • Liase with Logistics Coordinator and Logistics

    Administrator to ensure correct equipment is

    available and can be mobilised within acceptable

    timeframes.
  • All equipment documentation (Compliance) is up

    to date, no equipment refused entry to a

    customer location.

Quality & OHSE

  • Good understanding of Stems safety management system for recording and reporting OHSE information.
  • Demonstrate a working knowledge of

    procedures, forms and meetings relating to

    your area of responsibility and ensure your

    area meets the required standard.
  • Maintain all Quality Assurance documentation

    that is relevant to your area of responsibility.
  • All filing meets the audit standard.
  • Participate as required in daily Operations

    Team Communication Meetings

Certificate IV in Business Administration and previous experience providing personnel and equipment to and from site mobilisation services will be highly regarded. 

Apply now and don't miss out on the opportunity to be considered for this position.

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