Accounts Payable Officer

Beak & Johnston – Making life easy with delicious food.

Who We Are

At Beak & Johnston we strongly believe our people are our number one priority. We are a values driven Australian owned business that focuses on creating great opportunities for our people. Our purpose is to
make life easy with delicious food.

Through strong partnerships, and exceptional customer relationships we have built endless connections across Retail, Food Services and QSRs and always continue to explore new industries to support.

The Finance Department provides strategic and operational support to the business through organizing the financial and accounting affairs including the preparation and presentation of appropriate accounts, and the provision of financial information.

Reporting to the Financial Controller, we are seeking a proactive and detail-oriented Accounts Payable Officer to join our Finance team. This role is ideal for someone with experience in AP automation and a passion for driving continuous improvement.

Key responsibilities-

• Invoice Processing via AP Automation: Accurately process supplier invoices using our AP automation platform, ensuring timely approvals and compliance with internal controls.
• Non-PO Invoice Coding: Review and code non-purchase order invoices to the correct general ledger accounts, ensuring alignment with budget and cost centre allocations.
• Monthly Accrual Journals: Prepare and post monthly accrual journals for unreceived invoices and other AP-related accruals to ensure accurate financial reporting.
• Payment Execution: Prepare and execute scheduled payment runs, ensuring accuracy and timeliness across all transactions.
• Supplier Reconciliation: Conduct regular reconciliations of supplier statements and resolve discrepancies promptly.
• Expense Management: Review and process employee expense claims in accordance with company policy.
• System Optimisation: Identify opportunities to enhance and expand automation within the AP function, working closely with IT and Finance to implement improvements.
• Data Integrity and Record Keeping: Maintain accurate and up-to-date records of all AP transactions.
• Vendor Relations: Communicate effectively with suppliers to resolve queries and maintain strong working relationships.
• Compliance and Reporting: Ensure adherence to tax regulations, audit requirements, and internal policies; support month-end close and reporting activities.
• Process Improvement: Champion initiatives to streamline AP workflows, reduce manual tasks, and improve overall efficiency.

To be successful in this role, you will bring-

• Accounts Payable Expertise: Proven experience in end-to-end accounts payable processes, including invoice processing, payment runs, reconciliations, and accruals.
• FMCG Industry Knowledge: Prior experience in a fast-paced FMCG environment, with an understanding of supplier dynamics, cost control, and operational urgency.
• AP Automation Experience: Hands-on experience with AP automation tools, preferably with OCR capabilities or similar platforms, with a strong understanding of automated invoice workflows.
• ERP Proficiency: Working knowledge of Infor M3 ERP or similar enterprise systems, with confidence navigating financial modules and coding transactions.
• General Ledger Knowledge: Experience coding non-PO invoices to the general ledger, with a solid grasp of cost centre and account structures.
• Month-End Processes: Ability to prepare and post monthly accrual journals and support financial close activities.
• Microsoft Office Skills: Strong proficiency in Microsoft Excel, including formulas, pivot tables, and data analysis; working knowledge of Word and Outlook.
• Process Improvement Mindset: A continuous improvement approach, with a track record of identifying and implementing automation or efficiency gains in AP processes.
• Analytical and Detail-Oriented: Strong attention to detail and problem-solving skills, with the ability to investigate and resolve discrepancies independently.
• Communication Skills: Clear and professional communication style, with the ability to liaise effectively with internal stakeholders and external suppliers.
• Team Collaboration: A collaborative attitude and willingness to support broader finance team goals.

Joining our family of foodies means you will go home truly satisfied by the type and quality of work you are doing. We are the supplier of choice because we provide delicious and inspiring food that makes eating healthy and convenient food enjoyable

What to expect from us:

Join our team of passionate food enthusiasts and experience true satisfaction in the quality of work you do. Enjoy a range of fantastic perks, competitive pay, and recognition for your hard work. We prioritise internal growth, foster passion in all endeavors, and believe in the power of teamwork for success.

If you're ready to be part of our journey towards sustainable business success, click the 'Apply' button now and seize this exciting opportunity now.

Your new chapter begins at Beak & Johnston where you can grow, belong & matter.