Marketing Events Specialist

About the role:

We have an exciting opportunity to work as our Marketing Events Specialist. This is a full-time, ongoing opportunity based at our Box Hill Campus. This position reports directly to the Marketing Events Manager and sits within the Marketing area of the Student Experience division.

The Marketing Events Specialist is responsible for leading the development, management, and implementation of event projects that support student acquisition and retention, build engagement, drive positive brand sentiment and coherently representing the BHI value proposition, amongst a diverse group of stakeholders.

The position also leads the development, management and delivery of wider BHI events including employee engagement projects and corporate events under the supervision of the Marketing Events Manager.

The Events Specialist is a member of the Marketing team and works collaboratively with all members of the broader Marketing team. This role is a pivotal link between faculties and business areas across BHI.

The Marketing Events team, is responsible for the project management and delivery of over 50 events annually, across multiple campuses and locations.

What you'll do:

• Assist with the project management, planning and delivery of over 50 events and projects per calendar year.
• Be responsible for the execution of a range of events to include student and employee award presentations, graduation ceremonies, cultural days, fundraising dinners, fashion shows, career expos, recruitment events and workshops for students and employees
• Adhere to administrative and communication processes to produce detailed event documentation and briefings for project delivery
• Budget management
• Coordinate and deliver events from end-to-end including the delegation of tasks and responsibilities on the day and providing on-the-ground support to ensure events run seamlessly
• Build and maintain strong stakeholder and supplier relationships

About you:

• You are someone who loves juggling multiple events simultaneously, is process-driven, shows initiative and has exceptional attention-to-detail.
• You know how to combine your administrative skills with your creativity to deliver unique, engaging and successful event experiences.
• You enjoy building strong relationships with internal and external stakeholders using your excellent interpersonal and communication skills.
• You are also a team player who holds a high level of accountability and has a drive to lead and support your colleagues in their work.
• You enjoy the challenge of working with multiple stakeholders to deliver projects and can demonstrate flexibility, adaptability and strong problem-solving skills.

Qualifications and experience:

• A tertiary qualification in Business, Public Relations, Communications, Marketing, Event Management or lesser qualifications with substantial experience in marketing and events
• Demonstrated experience in the event industry
• Exceptional organisational skills, high attention-to-detail and an eye for accuracy
• Proven experience in multi-tasking, prioritising workload and managing the planning and delivery of multiple events simultaneously
• Experience coordinating, delegating and leading on-the-ground teams at events
• High level of interpersonal, verbal and written communication skills, with demonstrated experience in preparing high-quality, accurate correspondence and reports to stakeholders
• Experience in working collaboratively as part of a team to achieve team goals
• Flexibility during peak periods, and ability to adapt to changing priorities is essential
• Victorian Working with Children Check clearance
• National Police Check clearance
• Proficiency in all MS Office applications for a range of tasks including but not limited to, generating briefings, event reports and presentations and database management

About us:

We are proud to be a leading education provider with a strong reputation for delivering high quality educational outcomes.

Our organisation comprises of Box Hill Institute (Box Hill & Lilydale locations) and Centre for Adult Education (Melbourne CBD) as well as partnerships across various external sites in Victoria.

We are committed to a highly motivated and aligned workforce, so we'll be by your side to enable you, help you grow, and offer you benefits which enhance your work life balance.

Staff benefits:

We offer more than just a job; we offer benefits to enhance your work life, help you grow, and celebrate your achievements. This includes but is not limited to:

• Flexible work arrangements
• On-site parking
• Career progression opportunities and reward & recognition programs
• Generous leave options such as Defence Reserve Service, Emergency Response, up to 20 days paid Family Violence leave and up to 14 weeks paid Parental Leave
• Access to health & wellbeing benefits and resources, including FREE flu-vaccinations, FREE skin checks, FREE health checks and corporate health insurance discounts
• Novated leasing and salary packaging
• Support student learning at our Barbershop with $5 haircuts, shaves and grooming as well as discounted treatments at our Day Spa and Beauty Salons located at our Elgar campus
• Discounts on CAE/Box Hill Institute short courses for staff and their immediate family as well as discounted access to our floristry, beauticians, restaurant, Vet & dog grooming

APPLY NOW

All applications must be submitted online and include a cover letter and current resume.

For specific enquiries relating to this position, please contact Amy Osbourne, Marketing Events Manager via

Applications close: 9:00am, Monday 20th October 2025

We are a 2025 Circle Back Initiative Employer - we commit to respond to every applicant.

Box Hill Institute is a welcoming, safe and respectful work environment. We are work-life friendly and an equal opportunity employer. We encourage people from all backgrounds, abilities and identities to apply for our vacancies.

Box Hill Institute is a Child Safe Organisation and has a zero tolerance towards the harm or abuse of children and young people. We believe that child safety is everyone's responsibility. All employees, volunteers, contractors and service providers are required to promote a culture of child safety, comply with the Child Safe Standards and other relevant legislation and reporting obligations of suspected child abuse as per the Institute's Child Safety Policy and Procedures. All employees are required to hold and maintain a current, valid Working with Children Check for the duration of their employment at their own expense.

Candidates for employment at Box Hill Institute will be subject to pre-employment probity checks, and must satisfy Box Hill Institute's pre-conditions for employment.

Box Hill Institute reserves the right to withdraw an advertised position at any stage.