Project / Office Administrator

Project / Office Administrator

Company: Touchstone Building Services

Job Type: Full-time

Location: Eight Mile Plains QLD 4113

Salary: $70,000 – $90,000 per year depending on experience

Experience Level: 1–3 years (construction or related field)

About Us

Touchstone Building Services is a modern, high-performing construction company entering our fourth year of strong, sustainable growth. We deliver quality across every project and pride ourselves on doing things differently—investing in our people, refining our systems, and creating a workplace where ambition and accountability are celebrated.

We're a team of professionals who show up, get it done, and have some fun along the way. No egos. No politics. Just great humans doing great work.

The Role

We're looking for a driven, detail-focused Project/ Office Administrator to join our team and support our Project Managers and site teams as we take on bigger and more complex work.

This role is ideal for someone who thrives in a fast-paced environment, enjoys building systems and structure, and loves being the go-to person to keep things moving smoothly.

Key Responsibilities

• Provide daily administrative support to Project Managers and Clients.
• Track and manage project schedules, documentation, and deliverables
• Prepare and manage HSEQ documentation to ensure compliance with industry standards
• Manage invoicing and billing processes in line with contract milestones and company KPIs
• Coordinate monthly claims, variations, and progress payments with internal and external stakeholders
• Ensure accurate, timely financial reporting on active projects
• Assist with contract setup and client onboarding
• Identify and implement process improvements that support project and business efficiency
• Act as a central communication point between clients, subcontractors, and internal team member

What We're Looking For

We're after someone who is organised, proactive, and has a strong work ethic. The ideal candidate is a team player who's open to feedback, loves learning, and wants to be part of a fast-growing business with big goals.

You'll need:

• 1–3 years' experience in a similar admin or coordinator role (construction preferred)
• Strong attention to detail and excellent time management skills
• Confident communication and interpersonal skills
• Solid working knowledge of constuction based businesses (e.g. Buildertrend, Workflow max or Prime is a bonus)
• A growth mindset and willingness to roll up your sleeves
• A good sense of humour and team-first attitude

Why Join Touchstone?

We're not just another building company — we're building something different. At Touchstone, we believe the way we work is just as important as the work we deliver. We've grown fast by focusing on quality, accountability, and a team-first mindset — and we're only just getting started.

We're modern, driven, and genuinely invested in the people we hire. If you're someone who wants more than just a job — if you want to be part of a crew that's pushing for excellence in every part of the business — this is the place.

What we offer:

• A supportive and driven team culture
• Real opportunities for career progression
• Ongoing training and professional development
• A modern business with exciting projects ahead
• A culture of excellence, integrity, and zero micromanagement
• Celebrations when we win—and support when we don't

How to Apply

Click Apply Now and upload your resume. A short cover letter telling us a bit about you and why you'd be a great fit is strongly encouraged.

Applications without a resume will be considered but we will conduct reference checks.

Touchstone Building Services is an equal opportunity employer. We value diversity and are committed to creating an inclusive environment for all employees.

Job Type: Full-time

Pay: $70,000.00 – $90,000.00 per year

Benefits:

• Employee mentoring program
• Professional development assistance

Work Authorisation:

• Australia (Required)

Work Location: In person