Business Administration and Project Support Officer

About the business

Queensland Civil Solutions (QCS) is a privately owned and operated Civil Construction business based in Brisbane. QCS delivers projects Australia wide in some of the industry's most remote and challenging environments. With over 25 years of industry experience we pride ourselves on the high quality of service we deliver. Our team consists of long term, highly experienced operators and construction experts.

We are efficiency driven through innovation and engagement. QCS works with every partner and stakeholder to exceed industry standards in project delivery. For the QCS team 'efficiency' drives our quality standards, productivity and adaptability.

The successful candidate would be involved in providing administrative support to a specialist team of Project Managers, Business Managers, Operations Managers and on-site staff. Ultimately, you will be able to ensure our administrative activities run smoothly on a daily and long-term basis. You are a key part of a small but dynamic team that keeps QCS unique and efficiency driven.

About the role

Your key responsibility is to provide administrative support as part of the QCS team. Working within a specialist Operations and Business Management team you will oversee the business administration and project site requirements to support the QCS Construction teams in the field.  Applicants need to demonstrate a track record in an Administration role within the construction industry in fast paced and flexible team.

Within your role you will (but not limited to);

• Perform the administrative and clerical functions within our Operations and  Business Management team
• Be a primary point of contact for the office (answering telephone, queries and liaising with clients and suppliers)
• Perform data entry, including processing of invoices and purchase orders
• Basic bookkeeping, credit card reconciliation
• Assist with the management and control of our document management system in a cloud based environment
• Assist in maintaining accurate records and data using various databases, job management packages and spreadsheets
• Develop and maintain efficient administrative systems and processes
• Assist in the maintenance of our safety, environmental and quality management systems
• Maintaining the asset register including monitoring all machinery maintenance records and vehicle registrations
• Preparation of Job Packs
• Draft professional emails and communications
• Schedule and coordinate travel and accommodation
• Secretariat responsibilities for specified meetings, minute taking and following up action items
• Assist with the preparation of business reporting
• Undertake office based procurement activities
• General office support e.g. photocopying, filing and scanning

This full time role is office based from Monday to Friday.

Benefits and perks

This a full time permanent position within a rapidly expanding privately owned company. The successful candidate will be given the opportunity to learn and grow within the Company. For a high performer there is potential to diversify into Accounts, Contract and Project management, and specialise in a various Operations Support functions.

We are a committed and close team at QCS.

Skills and experience

Applicants will need to show;

• Proven experience as a Administration Officer being able to demonstrate an ability to manage and assist in a broad range of office based roles
• Proven experience in the construction industry
• A willingness to learn
• An ability to work independently and at times guide others
• Excellent writing skills
• Excellent communication skills
• An absolute attention to detail
• Strong analytical and organisational skills
• Knowledge of online data entry and document management tools such as MYOB
• A high proficiency in databases and MS computer packages
• A mature approach to the workplace, an ability to complete tasks and adapt to change within a fast paced environment
• Ability to work with varying seniority levels, including staff, manager, clients and suppliers
• An inquisitive attitude to the workplace. We are a team that learns from each other
• A positive approach to business processes and reporting
• A valid drivers licence