Senior Team Administrator

About us.

Urbis is more than just a consultancy. We are a multidisciplinary urban consultancy, inspiring and creating solutions for our ever-changing world. We empower our brightest minds with opportunities to push boundaries, collaborate and deliver exceptional, creative solutions for our clients and each other.

If you're looking to make transformational impact in our cities and communities, we're keen to meet you.

We pride ourselves on empowering our employees and supporting them to be the best they can be. Here you will make a tangible difference and create positive impact, while gaining enviable industry experience and broad exposure to the most exciting work.

The opportunity & how you will make an impact.

The Senior Team Administrator is central to how the Asset Management team operates and delivers its work. It combines organisation, systems thinking and problem-solving to keep projects running smoothly and ensure the team performs at its best.

This role suits someone who takes pride in structure, enjoys improving the way things work, and finds satisfaction in being the person who keeps the wheels turning. You'll be trusted to own your space, anticipate what's needed, and contribute ideas that make a difference to how the team operates day to day.

Key Responsibilities

• Manage diaries, emails, meetings, travel and client communications to keep the team organised and connected.
• Act as the main contact point for internal and external stakeholders, ensuring smooth coordination across projects.
• Prepare reports, tenders, submissions and presentations to a high professional standard.
• Support project delivery by tracking progress, monitoring workloads and managing deadlines.
• Coordinate monthly invoicing, WIP reviews, budgeting and forecasting in partnership with Finance and senior leadership.
• Maintain accurate project records, files and systems to support clear reporting and accountability.
• Analyse data and prepare insights that support commercial and operational decisions.
• Contribute to the implementation of new systems and process improvements.
• Assist with client submissions, marketing initiatives and other team growth activities.

About You

We are looking for talented professionals who are purpose-driven, collaborative, and thrive in high-performing environments. You will ideally have:

• Experience in a coordination, operations or business support role, ideally in a consulting or professional services environment
• Strong Microsoft Office skills, particularly Excel and PowerPoint
• Confidence working with systems such as BST, MRI or TaskFlo (or a willingness to learn)
• Excellent communication and document preparation skills
• A proactive, solutions-focused mindset and calm approach under pressure

About you.

We are looking for talented professionals who are purpose-driven, collaborative, and thrive in high-performing environments. You will ideally have:

• A tertiary qualification in Geographic Information Systems (or equivalent)
• Working knowledge of ESRI's ArcGIS Pro, ArcMap, and A.G.O.L as well as Microsoft desktop suite
• Demonstrated experience working with a wide variety of spatial data types, including their creation and maintenance
• Experience with Python or similar coding languages
• Strong written and verbal communication skills
• Ability to network with other spatial team members and clients to develop strong internal relationships
• Strong logical, analytical and data visualisation skills

Why Urbis?

We are passionate about purpose with impact. You'll join an organisation united by a shared goal: shaping cities and communities for a better future. Your work will help create a positive legacy through innovative and meaningful contributions. You're encouraged to bring your ideas, be bold and contribute to an environment built on connection, flexibility and authenticity.

We invest in your growth, with inspirational leadership experiences, structured development pathways and the freedom to lead your own way. We empower you to shape your career and your impact.

We believe in flexible benefits, performance-driven rewards and experiences that support you both professionally and personally-because what matters to you, matters to us.

Sound interesting?

If we sound like a great fit for you, and you are ready to make an impact, we'd love to hear from you.

Click on `Apply' for this job.' You can also confidentially connect with us via

Recruitment Agencies - thank you for thinking of us. We have a preferred supplier agreements in place. We don't accept resumes outside of these arrangements. Should we receive a resume from you related to this role, an introduction fee will not apply.