Team Administrator

10 hours ago

Sydney, New South Wales, Australia Perigon Group Full time $70,000 - $80,000 per year

The Opportunity:

Join a leading global real estate company managing world-class commercial, retail, and residential properties. We're seeking a proactive Administrator to support the Property Operations teams.

Purpose:

Provide day-to-day administrative support to the Senior Vice President (Operations), Operations team, and Vice President (ESG), with ad-hoc support and diary management to senior leadership as required.

Salary:

$70,000 - $80,000 + super + 5% STI

Located

: Sydney CBD

Responsible for:

Financial & Administrative:

  • Upload and code invoices in Coupa accurately and in a timely manner
  • Reconcile expenses and prepare AMEX card requests

Diary & Event Management:

  • Provide diary management assistance and coordinate meetings, video/teleconferences, workshops, and events (internal and external)
  • Arrange venue bookings, catering, AV requirements, and domestic/international travel

Documentation & Communication:

  • Prepare PowerPoint presentations, reports, lease proposals, and correspondence to brand standards
  • Coordinate and take minutes of meetings as required
  • Handle photocopying, printing, binding, and document preparation
  • Manage telephone queries and mail distribution for SVP Operations, SVP Finance, and teams

Team Coordination:

  • Arrange signatures for legal documents
  • Provide secretarial and administrative support to the team and other teams
  • Liaise with IT and HR teams for new starter requests, equipment orders, and workstation setup
  • Provide new starter orientation on office procedures and filing systems
  • Assist with corporate events including tenant and client functions; renew licenses as required

Qualifications, experience and skills

  • 2-3 years secretarial/administrative experience in corporate environment
  • Extensive proficiency in MS Office Suite (PowerPoint, Word, Excel, Outlook, Visio)
  • Strong organisational skills with high attention to detail
  • Excellent communication abilities and strict confidentiality
  • Proven ability to work independently in high-pressure, fast-paced environments
  • Positive, proactive attitude with flexibility to adapt to changing priorities and assist across various areas

  • Professional demeanour with ability to work effectively with diverse personalities

  • Please apply directly or contact me at  for more information

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