Administration Assistant

2 weeks ago

Melbourne, Victoria, Australia MinterEllison Full time $60,000 - $80,000 per year

Location: Melbourne

Contract Type: Permanent

MinterEllison is one of Australia's largest independent law and consulting firms. With a heritage of almost 200 years, we are known for our excellence, and our authentic and enduring relationships with our clients, our people and our communities. Clients seek out MinterEllison to help them solve complex problems every day. We do this by our full-service legal offering and complementary consulting offering.

We offer opportunities to work on industry-leading mandates for top-tier clients, while being part of a high-performing and collaborative team that values excellence, diversity of thought, curiosity, and inclusion. We value our people and empower them to achieve their ambitions - with the support, trust and autonomy to grow their careers in meaningful ways.

At MinterEllison, we're leading the way with AI and other emerging technologies, powering innovation right across our firm. You will have the opportunity to engage with AI tools we've built, and other external AI tools, to enhance efficiencies and excellence internally and with our clients.

We support sustainable ways of working regarding how, when and where you work and offer a wide range of social, financial and health benefits (see )

The role:

We have an exciting opportunity for a full time Administration Assistant to join our Real Estate Stream Solutions team. We are looking for someone with a high attention to detail, strong multitasking abilities and the confidence to work independently within our dynamic team.

As a key addition to our team, some of the responsibilities will include:

  • Arranging for receipting, investing and disbursements of deposit money from our trust account
  • Reviewing executed contract documents and entering data into our systems
  • Opening files and conducting property and company searches
  • Maintaining client database records
  • Archiving and other administrative tasks
  • Drafting and maintaining internal client reports
  • Assisting with post settlement and monthly billing
  • Ad hoc conveyancing administration

What you need:

The successful candidate will ideally have some administration experience as well as the following attributes:

  • Great communication skills
  • High level of attention to detail
  • Effective prioritisation and organisational skills
  • Proficiency in Microsoft Office applications
  • Ability to work well under pressure and manage competing deadlines
  • A collaborative team player who can also work independently

How to apply

We encourage applications from people of all ages, abilities, cultural backgrounds, genders (including trans or gender diverse), LGBTQ+ people and those with carer responsibilities. We particularly encourage Aboriginal and Torres Strait Islander people to apply.

We prefer to connect with people directly, so please submit your CV by clicking on the 'Apply' button. We encourage all applications, including if you do not meet all the criteria listed for the role. Your application will also enable us to consider you for other opportunities that may be available at MinterEllison.

If you are currently a MinterEllison employee, please apply through the internal careers page.

If you would like further information, require any adjustments throughout the recruitment process or for a confidential discussion, please contact

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