Administration Assistant

6 hours ago

Melbourne, Victoria, Australia National Health and Medical Research Council Full time $79,571 - $84,773 per year
  • APS 4
  • $79,571 - $84,073 per annum plus 15.4% superannuation
  • Canberra or Melbourne

The National Health and Medical Research Council (NHMRC) is seeking an experienced and high performing candidate to fill the role of Administration Assistant to support the team in the delivery of NHMRC's Sapphire grants management solutions and supporting applications.

Job specific duties

As the Administration Assistant, you will provide a high level of administrative support with a diverse workload. This position requires a team oriented and highly motivated individual with excellent organisational skills who can work under general direction. Working with the direct report, the successful candidate will be required to:

  • Provide support to the Grant Systems Section.
  • Provide information and draft replies to straightforward queries.
  • Draft briefs and reports.
  • Provide advice and procedural guidance to staff and stakeholders on routine matters.
  • Assist in the coordination of responses to requests for information.
  • Contribute new ideas, including the identification of opportunities to improve the efficiency of business processes.
  • Assist in identifying system issues and contribute to the resolution of issues and problems.
  • Draft and publish system communications to internal and external stakeholders.

Core capabilities

The successful candidate will demonstrate the following capabilities:

  • Ability to organise and manage records.
  • Ability to work in a team.
  • Ability to build and maintain strong relationships.
  • Planning and organisational skills.
  • Outstanding communications skills, both written and verbal.

Highly desirable

The following, demonstrated knowledge and experience will be highly regarded:

  • Understanding and experience working in an IT environment.
  • Assist in co-ordinating vendor contracts.
  • High level of attention to detail.
  • High adaptability to change.

Mandatory requirement

The successful candidate will be required to obtain and maintain a Baseline security clearance.

Further information

Refer to the Job Description or contact Triet Le on or email

NHMRC is an inclusive and diverse employer that supports gender equity and diversity in leadership. We welcome and encourage applications from everyone, including People with Disability, First Nations peoples, LGBTIQA+ people, mature age people, people from culturally and linguistically diverse backgrounds.

Location of role

The role is available in either Canberra or Melbourne.

How to apply

You must submit a completed online application form with your Resume prior to the closing date and time.

Eligibility

To be eligible for a position at NHMRC, you must be an Australian citizen and be able to provide evidence of this. If successful, you will also be required to undertake a Nationally Coordinated Criminal History Check.

Applications close

11:30 PM AEDT Thursday, 20 November 2025.

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