Administrative Officer

Smithfield State High School is seeking a dedicated and professional Administration Officer to join our team

When you join Smithfield State High School, you become part of a dynamic team that values innovation, collaboration and wellbeing.

We value staff who are passionate, caring and flexible. You will work in an environment that encourages you to bring your best.

If you're looking for a role where you can make a real difference, be challenged and supported, and enjoy working in a welcoming and progressive school community, we would love to hear from you.

Who We Are:

Smithfield State High School is a high-performing, future-focused secondary school in Cairns. We are proud to offer our staff an inspiring and supportive professional environment, grounded in our values of Aspiration, Belief, Motivation, and Success. With a strong partnership through the Tropical North Learning Academy with James Cook University, students are given clear pathways for academic excellence and tertiary study.

Our curriculum is both broad and deep, integrating academic, creative, and vocational programs. Students can engage in our Tertiary Aspirations Academy, STEM initiatives, or our signature Academies such as Jazz, Soccer, and Netball. We also prioritise student wellbeing, embracing inclusion, student voice, and community partnerships to build a connected and respectful school culture.

Role Overview

The position is based in the Administration Block/Sick Bay. Additional duties consistent with the classification and requirements of the role may be allocated as required.

This position forms part of the Administration Team and is the school's Nominated First Aid Officer. The successful applicant will provide high-quality first aid support, student services support, and administrative assistance to ensure smooth daily operations.

Primary Duties - First Aid Officer

• Manage whole-school first aid, including administering treatment to students, staff, and contractors who present to Sick Bay.
• Record all incidents and required information in WH&S systems, OneSchool, and ID Attend.
• Administer student medications throughout the school day in line with departmental requirements.
• Maintain and update medical files, documentation, and all required OneSchool and ID Attend records.
• Oversee the First Aid Room, including stock control, replenishment of supplies, and maintaining ice stocks.

Primary Duties - Student Services Officer

• Oversee the Student Services window, responding to enquiries from students and staff.
• Manage student late arrivals, early departures, and associated sign-in/sign-out processes.
• Coordinate communication for students throughout the day (including emails, voicemail messages, QParents notifications, etc.).
• Complete daily roll-related tasks, including continuous monitoring and follow-up.
• Follow up unmarked rolls and ensure excursion rolls are submitted; create excursion checklists for relief staff where required.
• Send SMS notifications to parents/caregivers regarding student absences.

Please note: This duty list is not exhaustive. Duties may be reviewed and negotiated in consultation with the successful applicant to meet school needs.

Submit Your Application;

• Attach a brief resume including contact details for 2 referees (referees should have an understanding of your relevant work history)
• Attach a 1-page written statement about how your achievements and capabilities meet the requirements of the role.

We welcome all applicants to share any support needed to ensure our recruitment process is inclusive.

Applications remain current for 12 months from the closing date and may be considered for appointment to identical or similar vacancies within the Department.

Applications from recruitment agencies will not be accepted.