Business Operations Coordinator

18 hours ago

Moorabbin Victoria, Australia KOJA Full time $85,000 - $95,000 per year

Company:
KOJA

Role:
Business Operations Coordinator

Location:
Moorabbin, VIC - Hybrid role, Mon, Wed, Fri in office and Tues, Thurs from home.

Full-Time

Salary Range
$85-$95k

Reports to:
CEO – Kate Johansson

Start Date:
Early Jan 2026

Are you highly organised, detail-oriented and passionate about supporting a dynamic leadership team?

Do you want to work at the heart of a fast-growing FMCG health-food brand? Ensuring our operations run smoothly and our people feel connected? KOJA is hiring a Business Operations Coordinator to support our CEO and Leadership Team.

This is a hands-on role for someone who anticipates needs before they arise, thrives on variety, and takes pride in keeping things running seamlessly behind the scenes.

About the Role

As the Business Operations Lead, you'll report directly to our CEO and work closely with the Leadership Team. You'll support the coordination of day-to-day business operations, helping our team to stay connected, and managing our work environment.

This role goes beyond typical executive assistant or administration tasks - you'll be central to our operations, internal systems, culture and team.

Work you'll do

  • Support the CEO and leadership team to keep daily operations running smoothly
  • Coordinate meetings, communications, and activities to keep the team aligned
  • Organise events, workshops, and training to build team culture and capability
  • Manage our office, IT support contractors and other vendors to resolve issues quickly
  • Support onboarding and admin processes, keeping systems and records up to date
  • Step in wherever needed with a proactive, hands-on, "make it happen" mindset

Skills & experience

We're looking for a team player who blends exceptional organisational skills with strong business awareness and outstanding communication skills.

You'll need:

  • 5+ years' experience in an administrative or executive assistant role, ideally within a fast-paced SME or FMCG environment.
  • Experience interacting with senior stakeholders.
  • Proven ability to manage multiple priorities and keep operations running smoothly.
  • Strong written & verbal communication skills, with a professional & approachable style.
  • Confidence using Google Workspace, MS office and basic project management tools.
  • A track record of working autonomously whilst maintaining strong team collaboration
  • Strong problem-solving skills, attention to detail, and sound judgment

What we're looking for

You'll thrive at KOJA if you:

  • Are proactive, reliable and take ownership to get things done
  • Combine an organised approach with a hands-on, can-do attitude
  • Can prioritise effectively
  • Communicate and manage stakeholders' expectations
  • Are comfortable navigating ambiguity and working in a changing environment
  • Want to play a key role in shaping how KOJA's operations and culture grow

What we offer

  • A purpose-driven brand with a big growth agenda
  • High autonomy and exposure to executive decision-making
  • A supportive, down-to-earth team culture
  • Flexible working arrangements
  • A chance to help shape the next chapter of KOJA's success

How to apply

Submit your CV and a tailored cover letter via LinkedIn.
Recruitment queries can be sent to
with the subject line:
Att: Business Operations Coordinator

Applications will be reviewed on a rolling basis, and we encourage early submissions.

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