Operations Assistant

3 days ago

Moorabbin Victoria, Australia Sharp & Carter Business Support Full time $45,000 - $60,000 per year

About the Role:

Our client, a well-established healthcare provider operating Urgent Care Clinics across the Bayside area is seeking a proactive and highly organised Operations Assistant to join their dynamic support hub. This is a part-time to full-time role (32–38 hours per week, 4–5 days) including every second weekend. Ideal for someone with strong administrative skills and an interest in healthcare operations. You'll provide day-to-day operational support, including rostering, managing facilities and supplies, and liaising across clinical and non-clinical teams to drive smooth clinic operations.

Key Responsibilities:

  • Coordinate daily staff schedules, including GPs, Registered Nurses, and Medical Receptionists.
  • Provide administrative support to the operations team.
  • Manage supplies, facilities, and general service support tasks.
  • Support on-call phone coverage for operational queries.
  • Act as a central point of communication for staff and partner organisations.
  • Ensure operational processes are streamlined and effective.
  • Contribute to continuous improvement initiatives across clinics.

Skills and Experience:

  • Previous experience in medical or healthcare administration, practice management, or operational support (2–3 years preferred).
  • Strong administration and organisational skills with keen attention to detail.
  • Excellent verbal and written communication skills.
  • Experience using rostering platforms (e.g., Tanda) desirable.
  • Ability to manage competing priorities and work effectively in a fast-paced environment.
  • Proactive problem-solving skills and ability to work independently and collaboratively.

About Our Client:

Our client is a respected healthcare provider embedded in the Bayside community, delivering high-quality care across urgent care clinics and private practice. They are committed to collaboration, continuous improvement, and supporting a culture where both staff and patients feel valued.

  • Operations Administrator

    3 days ago

    Moorabbin, Victoria, Australia Michelle + Co PROPERTY Full time $60,000 - $80,000 per year

    About the RoleWe're looking for a highly organised and detail-oriented Operations Administrator to support the logistics, inventory, and operational administration of our growing furniture business. This role suits someone who enjoys structure, thrives on efficiency, and takes pride in keeping systems and workflows running smoothly.You'll work closely with...

  • Dental Assistant

    3 days ago

    Moorabbin, Victoria, Australia AB Dental & Medical Employment Agency Full time $60,000 - $80,000 per year

    Senior Dental Assistant – Modern Practice | MoorabbinJoin a professional, supportive team in a progressive dental environmentAbout the RoleAn established, reputable dental practice in Moorabbin is seeking an experienced Senior Dental Assistant to join their friendly and motivated team. This is a fantastic opportunity for a confident assistant who enjoys...

  • Administration Assistant

    7 days ago

    Moorabbin, Victoria, Australia Fortis Motor Group Full time $40,000 - $60,000 per year

    Fortis Motor Group is seeking a motivated and reliable Part-time Admin Assistant to join our dealership team. The hours are 10am to 1pm, 3 days per week.About the role:You'll be supporting the daily operations of the dealership with tasks including;Data entry and record managementProcessing vehicle transfers and basic registration paperworkGeneral dealership...

  • Administration Assistant

    2 days ago

    Moorabbin, Victoria, Australia VOGUE GRANGE LANDSCAPES Full time $60,000 - $80,000 per year

    Vogue Grange is a well-established landscape construction company with our head office based in Moorabbin. We are recognised for our expertise in architectural projects in the residential and commercial space. As our business continues to grow rapidly, we're seeking an experienced and highly organised Administrative Assistant to join our team. This role is...

  • Marketing & Digital Assistant

    2 weeks ago

    Moorabbin, Victoria, Australia White and Co Full time $60,000 - $90,000 per year

    Combine a passion for Marketing and eCommerce in this fantastic role with White & Co. an established and fast-growing Australian women's fashion label and retailer known for elevated basics. We're building a high-performing team in our modern Moorabbin Head Office that thrives on proactivity and collaboration and due to rapid growth are currently seeking a...

  • AUS Retail Sales Assistant

    3 days ago

    Moorabbin, Victoria, Australia Mountain Warehouse Full time $45,000 - $60,000 per year

    Department:Australia RetailLocation:Moorabbin (MOB)DescriptionAre you passionate about retail and providing exceptional customer service? Do you thrive in a collaborative environment where teamwork and community are at the heart of success? If so, Mountain Warehouse has the perfect role for youAs aSales Assistant, you'll play a vital role in ensuring the...

  • Assistant Store Manager

    2 days ago

    Moorabbin, Victoria, Australia dusk Australasia Full time $60,000 - $80,000 per year

    Made for Moments? So are we.At dusk, we're here for all of life's moments. The big, bold, heart-thumping ones. The quiet, cosy, just-passing-through ones. The ones you planned for months.And the ones that just… happened.We believe fragrance is more than something you light – it's something you feel. With 140+ stores across Australia and New Zealand (and...

  • EQS QMP/QA Coordinator Assistant

    1 week ago

    Moorabbin, Victoria, Australia Coca-Cola Europacific Partners Full time $60,000 - $90,000 per year

    About The Equipment And Service Team…As part of the Quality Assurance Team, we are responsible for delivering both exceptional levels of customer service and profitable revenue for CCEP. Your Direct Team is responsible for ensuring prompt and accurate invoicing to our key Customer, in addition to scheduling in Field maintenance programs for one of our...

  • Buying Assistant

    1 week ago

    Moorabbin Airport, Victoria, Australia Sello Products Pty Ltd Full time $40,000 - $70,000 per year

    About Us:We are a fast-growing eCommerce company based in Moorabbin Airport, Melbourne, specializing in online retail. As part of our expansion and operational efficiency goals, we are looking for a detail-oriented Buying Assistant to support our existing Buyer in sourcing, purchasing, and product management. This role is a great opportunity to gain hands-on...

  • Machine Operator

    7 days ago

    Moorabbin, Australia ITW Full time

    ITW is a Fortune 200 company operating in nearly every corner of the globe. ITW has a powerful and unique business model and culture which is the key to over 100 years of success. ITW Construction Asia Pacific employs around 1100 employees in the region to service our key end markets and customers in residential and commercial construction. We are proud of...