Administrative Assistant

4 days ago

Cannonvale QLD, Australia POCC Services Full time $52,000 - $72,000 per year

Strategic Admin Role – Grow With a Business That Values Precision and Initiative

Part-Time Admin & Reception Support (Level 2 Clerk)

Cannonvale QLD | Part-Time | Pathway to Full-Time Within 12 Months

We're seeking a capable, detail-oriented admin professional to support our operations team as we scale. This is a structured, part-time role with a clear pathway to full-time employment. You'll be trusted with essential tasks, exposed to advanced systems, and expected to contribute meaningfully to our growth.

If you've worked in admin, reception, or cleaning — and you thrive on accuracy, initiative, and continuous improvement — this role is designed for you.

What You'll Be Doing

  • Managing day-to-day financial admin: entering bills, reconciling accounts, issuing invoices, and ensuring customer payments are tracked and followed up
  • Assisting with monthly and quarterly reporting, and supporting broader accounting tasks as your skills develop
  • Handling inbound calls and emails with professionalism and clarity — you'll often be the first point of contact for clients and leads
  • Supporting lead tracking and client correspondence to ensure timely follow-up and clear communication
  • Scheduling quality assurance inspections and preparing client-facing reports that reflect our high standards
  • Assisting with the development of our internal company app — helping shape how staff access HR, safety, and operational resources
  • Using and mastering tools like Xero, Deputy, and Google Suite — and helping us optimise their use across the business
  • Playing an active role in improving systems and processes as we scale — your insights and initiative will be valued and implemented

What You Bring

  • Proven experience in admin, reception, or office support — you know how to keep things running smoothly
  • Bonus if you've worked in cleaning or understand the pace and precision it demands
  • Strong initiative — you don't wait to be told, you anticipate needs and act
  • A genuine interest in learning — especially when it comes to new systems, software, and smarter ways to work
  • Tech-savvy and confident with computers — you know your shortcuts, can troubleshoot basic issues, and navigate digital tools with ease
  • A formatting queen (or king) — you take pride in clean, professional documents that make information easy to read and understand
  • Clear, professional communication skills — whether you're on the phone or writing an email
  • A team mindset — you're reliable, supportive, and help create a calm, organised workspace

What We Offer

  • Part-time role under the Clerks Award (Level 2)
  • Reports to the Operations Manager
  • Pay and conditions aligned with award rates
  • Based in Cannonvale QLD
  • Clear pathway to full-time within 12 months
  • Flexible hours and a supportive team
  • Hands-on training in Xero, Deputy, and Google Suite
  • A role where accuracy, initiative, and contribution are recognised

How to Apply

Send us your CV and a short note about your admin/reception experience — and if you've worked in cleaning, let us know. Bonus points if you've used Xero, Deputy, or Google Suite.

Job Type: Part-time

Work Location: In person

Licence: Driver Licence (Required)

Job Type: Part-time

Pay: From $28.12 per hour

Expected hours: 15 – 20 per week

Application Question(s):

  • Do you have experience using Xero?
  • Do you have experience using Google applications, such as Gmail and Google Drive?
  • Do you have a current Driver's Licence?
  • Do you currently live in the Whitsundays?
  • Are you currently employed?
  • Are you currently on a Working Holiday Visa?

Work Location: In person

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