Advisor (Document Control)
1 day ago
Some of your responsibilities will include:
• Prepare, maintain and ensure adherence to the Project Document Control Management Plan throughout the project lifecycle.
• Define document management processes and support all users of the document management processes to ensure processing of documents and communications are compliant, efficiently, and timely captured.
• Continually assess the solutions provided for document and information management activities and services providing feedback for ongoing improvements
• Ensure all documents and information provided to project team are securely stored, tracked, and responded to by the relevant team members and external parties responded to within relevant service levels.
• Utilise, retrieve, and update procedures, databases or information systems to ensure effective and efficient service delivery through relevant, accurate and accessible information, for example - document management systems, web pages, business directory, filing systems, updating procedure manuals, distribution or mailing lists, etc.
• Coordinate the review and approval processes for project related documentation.
• Develop and maintain workflows in the Document Management System.
• Administration of project data sources such as Team Binder, MS Teams and SharePoint and others.
• Ensure documents generated for the project are stored in compliance with TMR and Queensland State Record Keeping Policies.
• Assist in the preparation of complex correspondence, reports, briefing notes, submissions, and other correspondence in accordance with departmental standards.
• Undertake administrative tasks required to support the control and distribution of project documents and information.
• Provide administrative, secretariat and/or project support to committees, working groups or teams concerned with delivering or administering policies consistent with the branch business plan, and the department's strategic direction.
Requirements of the role:
• Strong Knowledge of Recordkeeping Standards: Demonstrated understanding of TMR and Queensland State Record Keeping Policies, with the ability to ensure compliance across all documentation processes.
• Document Management Expertise: Proven experience in managing document control systems and platforms such as Team Binder, MS Teams, and SharePoint, including workflow development and system administration.
• Attention to Detail and Quality Assurance: Ability to coordinate complex review and approval processes, ensuring all project documentation meets quality standards before distribution.
• Project and Contract Support Skills: Experience supporting project teams with documentation, correspondence, and contract-related administrative tasks, including managing project data rooms and external data systems.
• Communication and Writing Proficiency: Skilled in preparing high-quality reports, briefing notes, and correspondence in line with departmental standards.
• Organisational and Coordination Abilities: Capable of maintaining secure, accessible, and well-organised document repositories, while supporting committees and working groups with secretariat and administrative functions.
Applications to remain current for 12 months.
Job Ad Reference: QLD/668947/25
Closing Date: Monday, 17 November 2025
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