Document Controller

1 day ago

Brisbane, Queensland, Australia Green Grid Connect Full time $80,000 - $120,000 per year

Who We Are

Green Grid Connect (GGC) is a part of the Gransolar Group, a globally recognised leader in solar photovoltaic energy and battery storage systems, with over 17 years of experience. At GGC, we specialise in delivering cutting-edge solutions across the renewable energy value chain; from integrating electrical and civil engineering, to the development, construction and commissioning of renewable projects.

The Role

We are seeking a Document Controller to manage and maintain project documentation, ensuring accuracy, compliance, and accessibility across project teams. Join our team and play a critical role in ensuring seamless project operations through efficient document management. You will play a key role in supporting project efficiency by overseeing document control processes, ensuring version management, and facilitating smooth communication between internal and external stakeholders.

Key Responsibilities

  • Maintain and update the Document Control System (e.g., SharePoint, Aconex, Procore, inEight).
  • Ensure version control, tracking document revisions and ensuring only the latest versions are used.
  • Develop and enforce document templates and formatting standards for consistency.
  • Distribute project documents to internal teams, contractors, and clients, ensuring timely access to critical information.
  • Maintain detailed logs of document submissions, transmittals, and approvals.
  • Track and follow up on document reviews, approvals, and feedback.
  • Ensure all documentation complies with project standards, ISO requirements, and regulatory guidelines.
  • Prepare for audits by maintaining thorough, well-organised records and supporting compliance efforts.
  • Archive completed project documentation per company policies and legal requirements.
  • Act as a liaison between engineers, project managers, consultants, and contractors, ensuring smooth document flow.
  • Assist with onboarding new team members regarding document control processes.
  • Provide administrative support during project planning, execution, and closeout.
  • Generate status reports for document submissions and approvals.
  • Support the preparation of technical documentation packages for clients or regulatory authorities.

Skills and Knowledge

  • Strong organisational skills with attention to detail.
  • Excellent communication and interpersonal skills.
  • Understanding of document control principles (advantageous).
  • Problem-solving skills and adaptability in a fast-paced environment.
  • Ability to work independently and collaboratively within project teams.
  • High-level written and oral communication skills.
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
  • Experience with Document Control Systems (Aconex, Procore, TeamBinder).

Qualifications and Experience

  • At least 10 years of experience in a Document Control role.
  • Previous experience in an within a Document Control / Quality Control / Records Management / Process Improvement.
  • Strong english communication both verbal and written

Why Join Us?

Join Gransolar Group and become part of an industry leader dedicated to innovation, sustainability, and personal development. We value a culture-first approach and provide a supportive environment focused on your growth and success. If you're ready to make a meaningful impact in the renewable energy sector, we encourage you to apply and be part of our journey towards a greener future.

If you're ready to join an industry leader committed to innovation, sustainability, and personal growth, apply today and help shape the future of renewable energy

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