Scheduling & Administration Officer

3 days ago

North Geelong, Victoria, Australia Martin Heating and Cooling Full time $45,000 - $60,000 per year

Would you love to be part of a talented team that knows how to work hard but have fun along the way?

Do you thrive on keeping things organised, ticking off to-do lists, and being the go-to person who makes everything run like clockwork?

Would you love to be part of a supportive, down-to-earth team delivering top-notch Heating, Cooling & Hot Water solutions – and keeping the wheels turning smoothly behind the scenes?

Would it change your work life if you could work for a company that values your contribution, pays well, and genuinely supports your personal and professional development?

Established in 2018 and based in Geelong, Martin Heating & Cooling is a fast-growing business specialising in Heating, Cooling & Hot Water systems. We're on the hunt for a Scheduling & Administration Officer to join our office team and help keep the engine room of our business running at full speed.

We work throughout Geelong, Surf Coast, Bellarine, and Melbourne's West – and we're proud of our reputation. Check out our Google reviews

Here's why working with us will be the best career move you ever make:

  • You'll be part of an awesome, supportive office environment where your work matters.

  • Receive on-the-job training and ongoing support from our experienced team.

  • Your efforts behind the scenes help our technicians and field staff stay efficient and productive.

  • We're big on personal development – we want to see you grow and take ownership of your role.

  • Beers, barbeques and lots of fun social events – you'll need a sense of humour

  • An employer that genuinely cares about you.

Key Responsibilities:

  • Managing the admin inbox and taking prompt action on incoming enquiries.

  • Handling incoming phone calls and providing friendly, helpful support to customers and technicians.

  • Closing off completed jobs, ensuring all data, rebate claims, spreadsheets and notes are properly recorded and up to date.

  • Coordinating accepted quotes by booking jobs and liaising with the sales team.

  • Invoicing jobs efficiently and accurately supporting positive cashflow.

  • Handling customer enquiries with care and professionalism, and working with the Office Manager to resolve any complex issues promptly.

  • Following up on job requests and ensuring nothing falls through the cracks.

What we need from you:

  • Strong attention to detail and great organisational skills

  • Excellent communication and customer service skills

  • Prior experience in admin or scheduling is a big plus

  • Confidence juggling multiple tasks and meeting deadlines

  • Proficiency in Microsoft Office (Word, Excel, Outlook etc.)

  • A friendly, can-do attitude and team spirit

  • The ability to prioritise and manage competing deadlines.

  • Reliability, positivity, and a can-do attitude every day.

  • Willingness to pitch in where needed and work as part of a team.

If you're someone who gets satisfaction from getting things done, staying organised, and being a vital support to a busy team – we want to hear from you.

If you think you've got what it takes then apply now. There is only one opportunity.

Send a copy of your CV, a photo and a brief covering letter telling us who you are and why you're the right person for this job.

Check out our website at:
or Facebook:

Applications will close on 25th June 2025

Applicants are required to hold Australian Citizenship or Permanent Residency at time of application to be considered.

  • Administration Officer

    3 days ago

    Geelong, Victoria, Australia Steamatic Full time $45,000 - $60,000 per year

    ARE YOU READY FOR YOUR NEXT CHALLENGE? Steamatic is Australia's longest established and largest restoration company with over 30 locations throughout Australia and growing each year. Steamatic Geelong & Warrnambool is seeking a positive and confident Administration officer who is motivated to provide an exemplary level of customer service to our diverse...

  • Scheduling Coordinator

    2 weeks ago

    Geelong, Victoria, Australia Simply Helping Full time

    Join Our Team at Simply Helping Geelong Barwon.About UsWe provide compassionate, professional in-home care that helps Service Users maintain independence and quality of life. We're looking for an experienced, dependable Scheduling Coordinator to join our team to hit the ground runningImmediate startPosition SummaryThe Scheduling Coordinator is responsible...

  • Scheduling Coordinator

    2 weeks ago

    Geelong, Victoria, Australia Simply Helping Full time

    Join Our Team at Simply Helping Geelong Barwon.About UsWe provide compassionate, professional in-home care that helps Service Users maintain independence and quality of life. We're looking for an experienced, dependable Scheduling Coordinator to join our team to hit the ground runningImmediate startPosition SummaryThe Scheduling Coordinator is responsible...

  • Scheduling, Events

    4 weeks ago

    Geelong, Victoria, Australia Geelong Disability Services Full time

    Director Support Services at Geelong Disability Service Scheduling, Events & Office Coordinator – Make a Real Difference Geelong Disability Services – Geelong Region Do you thrive on being organised, solving problems on the fly, and keeping things running like clockwork? Do you want a role where your work directly impacts people's lives? ...

  • Scheduling, Events

    4 weeks ago

    Geelong, Victoria, Australia Geelong Disability Services Full time

    Director Support Services at Geelong Disability ServiceScheduling, Events & Office Coordinator – Make a Real DifferenceGeelong Disability Services – Geelong RegionDo you thrive on being organised, solving problems on the fly, and keeping things running like clockwork?Do you want a role where your work directly impacts people's lives?At Geelong Disability...

  • Office Administrator

    3 weeks ago

    Geelong, Victoria, Australia Walkers Full time

    OverviewWalkers: Plaster, Tiles, Insulation and Cladding are one of the region's leading family owned and operated companies for both supply and installation of building products.The role is Full Time, working from the office, 37.5hrs per week (7.00am to 3.00pm Mon – Fri) and would be best suited to an experienced administrator with at least 3-5 years of...

  • Office Administrator

    3 weeks ago

    Geelong, Victoria, Australia Walkers Full time

    OverviewWalkers: Plaster, Tiles, Insulation and Cladding are one of the region's leading family owned and operated companies for both supply and installation of building products.The role is Full Time, working from the office, 37.5hrs per week (7.00am to 3.00pm Mon – Fri) and would be best suited to an experienced administrator with at least 3-5 years of...

  • Office Administrator

    3 days ago

    Geelong, Victoria, Australia Burnett's Plumbing Supplies Full time $40,000 - $60,000 per year

    Office AdministratorLocation: Geelong, VICCompany: Burnett's Plumbing SuppliesEmployment Type: Full-Time / Part-Time/ CasualJob suitable for entry level or experienced candidates.Looking to kick-start or grow your admin career in a supportive, local team? Come join a well-established local business supporting the plumbing trade since 1987About UsBurnett's...

  • Contract Administrator

    2 days ago

    North Geelong, Victoria, Australia DWB Engineering Pty Ltd Full time $60,000 - $90,000 per year

    DWB Group is a family-owned small business based in North Geelong, providing civil engineering consultation, estimating preparation, civil projects, and service locating services. We are a close-knit team of professionals who value reliability, initiative, and attention to detail.We are seeking a motivated and proactive Contract Administrator / Executive...

  • Administration Officer

    3 days ago

    Geelong, Victoria, Australia Family Safety Victoria Full time $60,000 - $90,000 per year

    THE ROLE The Administration Officer is a position in some Orange Door sites. The position will be involved in the day-to-day administration for the Hubs, as well as providing wide ranging secretariat and support functions. The position has key functions in supporting service access and the workforce, as well as providing a point of contact for key...