Scheduling Coordinator

4 weeks ago

Geelong, Victoria, Australia Simply Helping Full time

Join Our Team at Simply Helping Geelong Barwon.

About Us

We provide compassionate, professional in-home care that helps Service Users maintain independence and quality of life. We're looking for an experienced, dependable Scheduling Coordinator to join our team to hit the ground running

Immediate start

Position Summary

The Scheduling Coordinator is responsible for Support Worker schedules, matches Support Workers to Service Users, coordinates visits and cancellations, and ensures timely communication with Service Users, families and staff. This is a full-time position offering a competitive salary.

Key Responsibilities

Create and maintain accurate Support Worker schedules using Carelink

Match Support Workers to Service Users based on skills, availability and care plans

Confirm appointments, manage cancellations/rescheduling and handle last-minute coverage

Communicate with Service Users, families and Support Workers by phone, text and email.

Monitor attendance, mileage and shift notes; escalate issues to management

Maintain client and employee records in compliance with privacy policies

Prepare daily/weekly schedule reports and support payroll/timekeeping entries.

Participate in on-call rotation for after-hours scheduling needs

Qualifications

High school year 12

1+ years scheduling, coordination or administrative experience (healthcare/home care preferred)

Strong organisational skills and attention to detail

Excellent verbal and written communication

Proficient with scheduling software, MS Office (Outlook, Excel) and mobile communication

Ability to handle multiple priorities and work under time pressure

Reliable, professional, and compassionate attitude

Mandatory

NDIS Worker Clearance

Working with Children's

Record of annual flu vaccination and initial Covid Vaccination

What We Offer

Full-time hours and stability

Competitive salary (commensurate with experience)

Training and professional development opportunities

Supportive, team environment

If you are ready to embark on a rewarding career in home care and make a difference in people's lives, we invite you to apply today Together, we can provide exceptional care and support to those who need it most.

Unlock job insights

Salary match Number of applicants Skills match

Your application will include the following questions:Which of the following statements best describes your right to work in Australia? How many years' experience do you have as a Scheduling Coordinator? How many years of payroll experience do you have? Do you have experience in administration? Do you have experience preparing work rosters? Do you have customer service experience?

To help fast track investigation, please include here any other relevant details that prompted you to report this job ad as fraudulent / misleading / discriminatory / salary below minimum wage.

What can I earn as a Scheduling Coordinator

#J-18808-Ljbffr

  • Scheduling Coordinator

    3 weeks ago

    Geelong, Victoria, Australia Simply Helping Full time

    Join Our Team at Simply Helping Geelong Barwon.About UsWe provide compassionate, professional in-home care that helps Service Users maintain independence and quality of life. We're looking for an experienced, dependable Scheduling Coordinator to join our team to hit the ground runningImmediate startPosition SummaryThe Scheduling Coordinator is responsible...

  • Creative Coordinator

    4 weeks ago

    Geelong, Victoria, Australia Cotton On Group Full time

    Geelong, VIC, AustraliaJob DescriptionDo you speak fashion? We're hiring, let's chatABOUT USBorn in Australia, loved around the world.At Cotton On, we know good style goes well beyond what's in your wardrobe. We're here to inspire, spark joy and bolster self-expression and creativity. We want our community to feel seen, heard and celebrated, and as a brand,...

  • Scheduling & Administration Officer

    2 weeks ago

    North Geelong, Victoria, Australia Martin Heating and Cooling Full time $45,000 - $60,000 per year

    Would you love to be part of a talented team that knows how to work hard but have fun along the way? Do you thrive on keeping things organised, ticking off to-do lists, and being the go-to person who makes everything run like clockwork? Would you love to be part of a supportive, down-to-earth team delivering top-notch Heating, Cooling & Hot Water solutions...

  • Client Coordinator

    3 weeks ago

    Geelong, Victoria, Australia Prestige Inhome Care Full time

    OverviewJoin Prestige Inhome Care as a Client CoordinatorAbout UsAt Prestige Inhome Care, we're not just a care provider; we're a family dedicated to making lives better by keeping people in the comfort of their homes for the past 20 years.About YouAre you ready to be the heartbeat of our care delivery? As a Client Coordinator, your mission is to ensure the...

  • Client Coordinator

    3 weeks ago

    Geelong, Victoria, Australia Prestige Inhome Care Full time

    OverviewJoin Prestige Inhome Care as a Client CoordinatorAbout UsAt Prestige Inhome Care, we're not just a care provider; we're a family dedicated to making lives better by keeping people in the comfort of their homes for the past 20 years.About YouAre you ready to be the heartbeat of our care delivery? As a Client Coordinator, your mission is to ensure the...

  • Project Coordinator-environmental Sustainability

    4 weeks ago

    Geelong, Victoria, Australia Davidson Full time

    Overview6 month contract – Geelong, 3 days in the office, hybrid.We are seeking a Project Coordinator-Environmental Sustainability, to provide essential support in the successful delivery of projects across a busy portfolio.Sustainability knowledge and experience, including emissions reporting, offsets, and Net Zero strategies.This is mandatory knowledge...

  • Print & Communications Coordinator

    1 week ago

    Geelong, Victoria, Australia WorkSafe Victoria Full time $60,000 - $90,000 per year

    Job description:Print & Communications Coordinator$81,617.00 per annum + 12% superannuation (pro-rata)Part time (0.6 FTE – Monday, Wednesday, Friday), fixed term opportunity until 16/09/2026Wadawurrung / Geelong based role (hybrid)About the opportunityReporting to the Manager Brand and Design, in the Marketing division, this hands-on administrative and...

  • Project Coordinator

    1 day ago

    Geelong, Victoria, Australia WorkSafe Victoria Full time $120,000 - $140,000 per year

    Job description:$133,944.00 per annum + superannuationFull Time, fixed term (Until 09/10/2026)Wadawurrung Country / Geelong Location  (Hybrid 3 days per week in the office)About the roleUnder the direction of Manager, Major Programs, the Project Coordinator may be responsible for leading and/or supporting the discovery, design, testing and delivery of key...

  • Manager, Program and Business Integration

    2 weeks ago

    Geelong, Victoria, Australia WorkSafe Victoria Full time $120,000 - $180,000 per year

    About the opportunityAs the Manager, Program and Business Integration you will manage a wide range of strategic coordination and project management services to support the development and delivery of complex programs across policy, legislative and/or regulatory change associated with Victoria' compensation, dangerous goods and occupational health and safety...

  • Customer Success Manager

    2 weeks ago

    Geelong, Victoria, Australia Forms Express Full time $90,000 - $120,000 per year

    DescriptionAre you looking to take your Customer Success Management skills to the next level?Forms Express, part of Valsoft Corporation revolutionises the way payment solutions are delivered. Our innovative and flexible payment options are tailored to meet the unique needs of local government billing inAustralia and New Zealand. Join us in 2025 as we do more...