Administration Assistant

Full-Time (Term Time) Permanent Position, to commence January 2026

Competitive Remuneration based on skills and experience

Trinity Anglican School (TAS) seeking a highly organised and proactive Academic Operations Administrative Assistant to join the TAS Secondary School team. This pivotal role provides high-level administrative and operational support to the Head of Teaching and Learning, Secondary Operations Coordinator, Heads of Faculty, and Round Square Coordinator.

The Administration Assistant (Academic Operations) will play a key part in ensuring the smooth coordination of academic programs, rostering, operational logistics, and Round Square initiatives across the school. This position is integral to maintaining efficient workflows, fostering clear communication, and supporting the delivery of both academic excellence and character education.

Why TAS?

At TAS, we develop young men and women of character who become leaders in our global community. As a TAS team member, you'll be part of a collaborative, forward-thinking team that values trust, respect, and shared success. You'll work alongside passionate professionals who support each other, celebrate wins, and genuinely care about making TAS a great place to work, all while helping us strengthen our position as an employer of choice in Queensland and the leading school in regional Queensland. You'll be part of a team that values integrity, collaboration, and innovation.

What You'll Do:

As the Administration Assistant (Academic Operations), you will work closely with the Head of Teaching and Learning, Secondary Operations Coordinator, Heads of Faculty, and Round Square Coordinator to:

• Coordinate staff logistics, relief coverage, and room bookings.

• Support timetabling changes and maintain accurate academic records across systems (TASS, Timetabler).

• Administer logistics for assessments, including supervision rosters and materials preparation.

• Maintain compliance documentation and support AARA processes.

• Assist with academic events such as parent–teacher interviews and subject information evenings.

• Manage communication for pre-service teacher placements and onboarding.

• Provide administrative support for curriculum documentation, assessment data, and benchmarking tools.

• Record minutes for key meetings and coordinate academic communications (bulletins, newsletters, notices).

• Support faculty events, excursions, and competitions.

• Maintain document archiving systems and TAS Time registration.

• Provide operational assistance to ensure smooth daily functioning of the school.

• Assist the Round Square Coordinator with planning, logistics, and communication for events, exchanges, and service-learning activities.

This is a fantastic opportunity to contribute to a vibrant school community that values both academic achievement and character development. You will be part of a supportive team, working in a collaborative environment where your organisational skills and initiative will make a real impact.

What You Bring:

• Experience in school administration, event coordination, or project management (educational setting desirable).

• Proficiency in data management and digital workflow systems.

• Strong organisational and time management skills with the ability to manage multiple priorities.

• Excellent communication and presentation skills.

• High attention to detail and accuracy.

• Ability to build positive relationships and contribute to an inclusive culture.

• Professionalism and confidentiality in handling sensitive information.

• Proactive problem-solving approach and adaptability.

• Commitment to the values and ethos of the Anglican tradition. Ability to become proficient in Microsoft Office Suite, TASS, QCAA Portal, and Learning Analytics.

What we offer:

• A positive, friendly and busy working environment, where you are supported and welcome, and your efforts appreciated

• Attractive salary package (including 12.75% Superannuation)

• 17.5% annual leave loading

• Salary packaging options to maximise your earnings

• Eligibility for long service leave after 7 years of continuous service

• Access to our Employee Assistance Program

• Staff discounts on school and kindergarten fees

• ASCA retail discounts

• Car hire discounts

• Use of the onsite pool and gym facilities

Working with students checks

TAS provides a safe and supportive learning environment for our students and young people, and we achieve this through recruiting excellent staff based on merit and suitability to work with our students and young people. To ensure your suitability to work with our students and young people, the following checks will be undertaken as a part of the recruitment process:

• National Register Screen (Anglican School's Commission Screen)

• Blue Card (Working with Children) or ability to obtain

• Reference checks

How do I apply?

Please provide (in Microsoft Word or PDF format):

• Your current résumé.

• A cover letter advising us how you meet the responsibilities of this position.

We will process applications as they come through, so please apply today