Administration Support Officer

Position overview

• 4-Month Maximum-Term Contract, Full-Time opportunity
• True hybrid working - work from home and our Mitcham office
• $88,557 - $94,883 per annum (pro-rata) plus 12% superannuation

About usWe're on a mission to create a brighter future, where you can be a change maker at the actual source. We're one of Australia's largest water utilities with over 30% of Victoria's population relying on us for their essential water and sanitation services.

Our award-winning culture fosters an inclusive, collaborative, and flexible environment that enables our people to thrive. Here, you'll be inspired and challenged to grow alongside us.

We're committed to reconciliation and supporting the self-determined role for Traditional Owners/Custodians in water and land management.

Your key responsibilities

• Deliver exceptional customer service to our Technology Group and Business stakeholders by providing clear, accurate and timely financial, purchasing and administrative support.
• Provide financial management assistance and ensure adherence to financial policies and regulations.
• Provide administrative support including accurate data entry and analysis and assisting in the preparation of a range of regular and ad hoc reports and documentation.
• Complete month end finance processes including but not limited to:
• Contract labour accruals.
• Report finalised project labour hire costs recorded via time sheeting in the Contractor tracking model.
• Track and follow up on timesheets and invoices with internal stakeholders and suppliers to ensure timely processing.
• Manage and provide insights into the Technology Group overhead accounts including analysis on predicted rate of clearance.
• Employee Proportional Costing Reporting
• Learning & Development Cost Reporting
• Capitalise completed projects and IT assets e.g. laptops
• Raise and receipt Purchase Orders for IT equipment and accessories, other general purchases related to the Technology Group, including preparation of accruals.
• Manage and process CAPEX journal entries accurately, ensuring correct allocation, compliance, and timely reconciliation.
• Administer and manage small sourcing events including selecting and contracting with new suppliers, renewals and terminating where applicable.

What we're looking for

• Tertiary qualification in Finance Administration or related discipline
• Experience in purchasing and finance management, including process improvement and the management and governance of related business and technology systems
• Prior experience in an Administration role within a project environment is preferred.
• Extensive knowledge and experience in MS Office tools, especially Microsoft Excel, Word and PowerPoint.
• Experience with accounts payable processes, ensuring timely and accurate processing.
• Knowledge of invoices, purchase orders, and expense processing.
• Knowledge of accrual accounting and journal processing.
• Ability to manage multiple financial tasks and meet tight deadlines while maintaining high standards of accuracy.
• Meticulous attention to detail, ensuring precision in all tasks and deliverables.
• Service oriented with the ability to take direction and initiative.

To view the full position description, click HERE.

Why Yarra Valley Water?

We celebrate and encourage new thinking at every level. Creating opportunities for you to grow - both professionally, and personally. When you flourish, we all do.

• $88,558 - $94,883 per annum (pro-rata) plus 12% superannuation
• Flexible working arrangements where our people are empowered to design their days with their team. Read our hybrid playbook HERE.
• Free and secure on-site parking with on-site café at our Mitcham office
• 14 weeks paid leave parental leave
• 15 days paid personal leave, which can be used for caring, wellbeing, mental health, menstrual or menopause
• Request to swap certain public holidays for another day of paid leave

To read more about our benefits and culture, read our employee handbook HERE.

Did you know?Research shows that men apply to jobs when they meet an average of 60% of the criteria, while women and other marginalised people tend to only apply when they meet all of them. So, if you think you have what it takes, but don't necessarily tick every box, please apply or get in touch. We'd love to have a chat and see if you could be a great fit.

How to applyApplications should include a supporting Cover Letter and Resume.

Closing date: Wednesday, 1st October 2025

This position is available for Yarra Valley Water employees and external applicants.

We welcome applications from everyone, including Aboriginal and/or Torres Strait Islander peoples, people with Disability, mature age and young job seekers, members of the LGBTI+ community, and people from all cultural backgrounds. If you need any help with the application process or would like to discuss your reasonable adjustments during interviews, please contact us via email

Successful applicants must be eligible to work in Australia and agree to provide information for pre-employment checks, if required for the position. This may also include a Police Check or AusCheck, where an offer will be subject to a satisfactory outcome of these checks.