Assistant Company Secretary

2 days ago

Sydney, New South Wales, Australia Greenfields Executive Recruitment & Search Full time $80,000 - $120,000 per year

An excellent opportunity for an
Assistant Company Secretary
to join a leading global investment manager. This role supports and facilitates the effective running of Secretariat and corporate governance practices, ensuring Board and Committee processes operate smoothly and efficiently.

Be part of this collegiate, supportive and well-resourced team, with flexible working arrangements and a positive approach to work/life balance.

Key Responsibilities:

  • Support and facilitate subsidiary Board and Committee meetings, including preparation of agendas, minutes, resolutions and follow-up actions.
  • Manage Board calendars and liaise with internal stakeholders to ensure timetables are met.
  • Communicate with Board members and business areas regarding Board papers, meeting logistics and action items.
  • Prepare and arrange execution and filing of company documents and statutory filings.
  • Maintain company registers and respond to Know Your Client (KYC) requests for subsidiaries.
  • Act as named Company Secretary for Australian private subsidiaries, ensuring compliance with statutory and regulatory requirements.
  • Provide assistance with Company Secretarial matters in other jurisdictions as required.
  • Contribute to governance projects and Secretariat initiatives as directed.

About You:

  • Minimum of 3 years' experience in a Company Secretarial or corporate governance role, ideally within an APRA-regulated environment.
  • Exposure to financial services, funds management or a similar regulated sector will be highly regarded.
  • Relevant tertiary qualifications, with professional company secretary membership or studies preferred.
  • Working knowledge of the Corporations Act and corporate compliance requirements.
  • Strong attention to detail and organisational skills, with the ability to manage competing priorities.
  • Confident communicator who can build effective relationships with senior stakeholders.
  • Proficiency with Diligent Boards, SharePoint and Microsoft Office will be highly regarded.

Greenfields is a specialist In-House Legal, Company Secretary and Corporate Governance Executive Search & Recruitment firm. Partnering with a diverse portfolio of cross-sector clients including top ASX listed organisations, non-listed organisations, multinationals, small and medium size enterprises, and not-for-profits.

Please send your resume in confidence to Aislyn Jennings, Executive Search Partner, at or call for a confidential discussion

Greenfields will only accept documents in MS Word or PDF format. We do not accept or open external links to profiles or adverts. Only successful candidates will be contacted.

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