Company Secretary
1 day ago
About the role
Title: Company & Board Secretary
Reports to: Chairperson
Interacts with: The Live Music Venues Alliance, NSW Board
Classification: Part-time / Pro Bono / Virtual
Position Description
The Board & Company Secretary for LMVA will play a strategic, integral role in establishing and supporting the effectiveness of the Association, with responsibility for:
- Preparing Board agendas, compiling papers for the meetings and distributing the agenda and papers in a timely manner. (2 hours per month)
- Taking minutes of the Board meetings and timely distribution to the Board members. (1.5 hours per month)
- Creating strong, effective governance practices, standards and procedures, which are nimble, readily actionable and evidenced. (2 hours per month),
- Other work has may be chosen to be taken on by the Company Secretary.
- Total minimum hours commitment per month approximately 6 hours per month
Key Responsibilities & Duties
- Attending one Board meeting per month (virtually).
- Compiling Board papers, agreeing the Board Agenda with the Chair and notifying Directors in writing in advance of Board meetings.
Ensuring Directors' meetings are properly called and held (subject to instruction from the Chair and/or Board).
Assisting and advising the Chair and Directors in the conduct of meetings, governance obligations and responsibilities.
- Providing guidance to Directors and overseeing compliance on various matters, including governance principles, directors' liability & insurance as required and the organisation's Constitution.
- Ensuring Board meetings are accurately captured in the minutes and that minutes are completed and distributed in a timely and accurate manner after the meeting.
- Providing any other services, which the Chair or Board may require.
- Availability and attendance at 8 out of the 10 meetings per year is essential, unless permission has been sought and arrangements made to cover the position by another director or appropriate person approved by the Board.
Essential Selection Criteria
- Available and able to give the time required.
- Excellent verbal and written communication.
- Excellent interpersonal skills and the ability to work well with people at all levels.
- Excellent attention to detail and a well-organised approach to work.
- Experience in scheduling meetings, development and distribution of agendas, and ability to take and produce accurate minutes.
- High level of integrity, including proven capacity to manage sensitive and confidential information.
- Tertiary qualification in Law, Corporate Governance or Business (highly preferred)
Position Description : LMVA Position Description_Board Secretary
Applications
Please send your application to and include the following:
- A cover letter addressing the position description, selection criteria and your availability, no more than two A4 pages.
- A current CV/Resume
Please quote in application: Company Secretary (Volunteer) via Pro Bono Australia.
Profession: #Administration_and_Office_Support, #Board_and_Committee_Members
Sector: #Arts_and_Culture
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