Timetabling and Scheduling Officer

Position Details

• Fixed Term until December 2026 | Full-Time
• Higher Education Officer Level 5 | $ $ 91222 p.a. + 17% Super
• Location: Bedford Park / Flinders Medical Centre/ Kaurna Country
• View Position Description

About the Position:

The Student Administration Services team is seeking a proactive Timetabling and Scheduling Officer, internally referred to as an Education Resources Officer, to provide planning, scheduling and operational support.

In this multi-faceted role, you will manage and resolve class timetables, coordinate audits of teaching spaces, and partner with Topic Coordinators and teaching staff to resolve clashes and registration issues. You will identify opportunities to improve timetabling approaches, enhancing efficiencies and outcomes for students.

About You

The Timetabling and Scheduling Officer will demonstrate excellent customer service and communication skills which allows them to collaborate with teaching and professional staff to achieve successful outcomes. Your problem solving and time management skills will be the key to your success as you prove your ability to meet strict deadlines, exercise initiative and judgment in high pressure situations and deliver solutions to problems that may arise.

You will also demonstrate:

• Experience or understanding of scheduling, timetabling, or class management in an education environment or equivalent.
• Knowledge of education administrative business processes and relevant policies and procedures.
• Attention to detail and a commitment to accuracy in managing timetabling and class management data.

About Student Administration Services

Student Administration Services plays a vital role in supporting the student experience, providing the backbone for learning success. In SAS, service excellence is essential, and improving the student experience is a one-team effort.

We also value connection and fun by coming together across colleges and campuses to celebrate successes, engage in training, participate in communities of practice, and lead projects that enrich our understanding of the University. In SAS, we make administration enjoyable

Life at Flinders

We're transforming and investing in people and facilities to create contemporary, stimulating, and satisfying learning and work environments that reflect our core values of excellence, innovation, courage, and integrity. Flinders is refocusing its strategic priorities with the aim of elevating its performance to be a top ten Australian university, and amongst the top 1% in the world.

Reaching beyond the limits of buildings, borders, and backgrounds, ours is an inclusive culture that believes absolutely in equality and opportunity for all. We don't just accommodate differences; we embrace and celebrate them. So, why work at Flinders?

• 17% Superannuation + salary packaging options
• Flexible working arrangements
• Wide range of professional development activities and services
• We embrace diversity and promote equity and inclusion for all students and staff
• Vibrant campus life and amenities including on campus health care services, gym and childcare centre (Bedford Park, South Australia).
• Work from an office situated within Flinders Medical Centre among a diverse variety of people including students, academics and senior leadership.

Our Commitment to Reconciliation and Indigenous Employment:

Flinders University is proud to be an organisation that is committed to our Reconciliation Action Plan and Indigenous Workforce Strategy. Our vision is to be a preferred employer for Aboriginal and Torres Strait Islander peoples. We are committed to progressing Indigenous advancement in education, research, employment, and wellbeing, and strongly encourage applications from Aboriginal and Torres Strait Islander peoples for all Flinders vacancies.

• Please see here for our Reconciliation Action Plan
• Please see here for our Indigenous Workforce Strategy

Prescribed Conditions for Employment

• A current Nationally Coordinated Criminal History Check which is satisfactory to the University will be required by Flinders University before the successful applicant can commence in this position. A criminal record will not automatically disqualify a candidate from consideration. Each case will be assessed on its individual merits and relevance to the inherent requirements of the role.

How to Apply and Information

• To apply online, please visit the website via the job portal: JR Timetabling and Scheduling Officer
• As well as a CV, you are required to submit a Suitability Statement of no more than 3 pages, addressing the Key Position Capabilities of the position description.
• Demonstrated understanding or experience in scheduling, timetabling or class management in an education environment or equivalent.
• High level of organisational, time and workload management skills, including ability to prioritise workload to meet strict deadlines.
• Demonstrated problem solving skills with the ability to deliver solutions.
• For more information regarding this position, please contact Kathryn Lowry

Applications to be submitted before 10:00 pm (ACST) on Wednesday, 1 October

Please note, late applications and applications sent via agencies will not be accepted.

At Flinders we embrace and celebrate diversity and encourage applications from Aboriginal and Torres Strait Islander peoples, and people of all ages, ethnicities, abilities, sexual orientations, and gender identities.