Executive Assistant

2 days ago

Melbourne, Victoria, Australia Pinnacle People - Melbourne Full time $60,000 - $90,000 per year

We're seeking a proactive and highly organized Executive Assistant to support our leadership team and contribute to marketing and office operations. This dynamic role blends traditional EA duties with hands-on involvement in marketing, travel coordination, and office management.

Key Responsibilities

Executive & Administrative Support

  • Diary and meeting coordination for senior executives
  • Travel and accommodation bookings (domestic)
  • Reconciling company card transactions and managing receipt retention
  • Supporting onboarding and offboarding processes for permanent employees
  • Handling IT help requests and liaising with IT support
  • Assisting with calendar scheduling

Marketing & Social Media Assistance

  • Assisting with social media content and ad postings
  • Supporting EDM creation and distribution via Mailchimp (training provided)
  • Collaborating with the team on campaigns and communications
  • Managing inventory of promotional materials and ID badges

Office & Facilities Management

  • Ordering office supplies and coffee
  • Inventory management and restocking supplies
  • Overseeing boardroom setup and usage
  • Organising birthday and anniversary gifts
  • Supporting company car logistics and maintenance

The Right Candidate will have:

  • Strong organisational and multitasking skills
  • Excellent written and verbal communication
  • Comfortable working with cloud drives, spreadsheets, and basic IT systems
  • Experience with Mailchimp or willingness to learn
  • A proactive, can-do attitude with a team-first mindset

Sound like you Then join our team

Simply click Apply or forward your resume to:

Flami Hobbs | Director of People & Culture

e | 

Please note: If you have not heard from us within seven (7) working days of submitting your resume, your application will be kept on file and we will contact you if a suitable position becomes available.

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